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Form of workJob Description
*PART-TIME*
Job Description
The Administrative Assistant position is responsible for providing administrative and clerical support to the Hanon Systems leadership team. This includes representing the office in a professional manner in contacts with internal and external customers, answer or route requests for information as required. The position requires someone with a strong attention to detail, good organization and critical thinking skills, the ability to handle all responsibilities in a discrete and efficient manner, and strong Outlook, Word, Excel and PowerPoint skills. This position is part-time
Primary Responsibilities
- Utilize MS Office products (Word, Excel, PowerPoint) and other technology to prepare, modify and proofread presentation materials, organization charts, reports, and letters
- Coordinate meeting schedules, maintain daily calendars, and schedule internal and external meetings
- Coordinate complex travel arrangements, Visa, Passport, and associated expense reports
- Prepare confidential correspondence and maintain confidential files.
- Maintain files, order supplies and type correspondence and reports.
- Review incoming correspondence.
- Coordinate customer meetings and events
- Manage all aspects of office administration using independent thinking and judgment with sole discretion for office procedures
- Handle department purchases while using independent judgement for cost saving opportunities
Years of Experience
- Minimum of 5 years of administrative experience
Degree Preferred
- Minimum of high school diploma required. Associates or Bachelor’s Degree preferred.
Desired Competencies, Experience, & Qualifications
- Ability to handle sensitive/ privileged information with absolute confidentiality.
- Exceptional organization and administrative skills; ability to work independently and take initiative.
- High standards of accuracy and timeless in all tasks performed.
- Ability to work in team environment.
- Strong interpersonal skills and the ability to display high degree of professionalism and business acumen.
- Highly proficient in Microsoft Office suite of applications, specifically Excel and PowerPoint expert.
Special Requirements
- Minimal travel; overtime as required.
What We Offer
At Hanon Systems, we provide a competitive benefits packaged focused on employee well-being and work-life balance including:
- Medical, dental, and vision program options
- Retirement savings plan (401k)
- Paid time off
- Tuition assistance
Hanon Systems recognizes the critical role our employees play in the company’s success. We strive to attract and retain the best talent by supporting and promoting an inclusive working environment that embodies challenging assignments, safe and fair labor practices, and is based on mutual trust and respect.
Hanon Systems is an equal opportunity employer committed to a culturally diverse workforce.
