Administrative Assistant

Are you organized?

Are you a good Multi-tasker?

Do you enjoy a fast-paced work environment?

This position shall incorporate CT/HX's Vision and Business Strategy by providing "Proactive World Class Service" to the markets served, based on profitability, credibility, Employee Base Environment, Customer Service, and Quality.

The Administrative Assistant plays a key role in helping everyday operations flowing between Sales, Operations, and Customers.
This position will be focused and responsible for various accounts receivable functions, accounts payable management, and subcontractor registration/ management

Essential Functions

• Communicate regularly with customers via phone, email, or mail as necessary.
• Assist in job set-up coordination for new projects
• Send out past-due invoices
• maintain and oversee Accounts Payable to ensure we receive invoices from vendors in a timely manner
• Maintain accounts receivable customer files and records

Knowledge, Skills and Abilities

• Well-developed interpersonal, oral and written communication skills
• Professional telephone skills
• Good with planning and organization
• Proficient with basic software applications including Word, Excel, Outlook, etc.
• ability to obtain working knowledge of company computer systems including Key2Act and Great Plains
• Familiarity with clerical practices, office procedures, and automated equipment
• Abillity to perform assigned duties with minimal supervision; identify problems and implement or recommend solutions; interpret and apply policies and procedures within limit of authority