Administrative and Operations Assistant

Lotis Environmental, LLC, a nationwide environmental consulting firm, is seeking applications for a part time Administrative Assistant. The ideal candidate would be able to juggle multiple tasks during a day while maintaining focus on their current project.

As an industry-leading company, our projects are often fast-paced, multi-faceted, and geographically diverse (Continental US, Alaska, Hawaii, and US Territories where NEPA regulations are enforced). The successful candidate will have the ability to manage varying priorities and multiple tasks while forging a cohesive delivery team to meet concurrent deadlines on multiple projects.

About Lotis

Lotis Environmental, LLC is a small business which assists clients with environmental due diligence and regulatory compliance. We specialize in completing small to medium-sized undertakings with quality reporting and concierge service. Our clients include the wireless communications and commercial real estate industries from our headquarters in Buffalo, New York and multiple satellite branch offices throughout the U.S. Lotis promotes a work environment where you can love what you do in a team-style atmosphere where all are treated with respect, and general personal and professional wellbeing. We present excellent opportunity for an environmental professional looking to begin and advance their career with a progressive company and to be part of our continued growth.

Duties & Responsibilities:

As an Administrative Assistant, you will play a vital role in our operations, performing a variety of tasks that support our team and projects. Your duties will be multifaceted and evolving, making every day an opportunity to learn and contribute in new ways.

• Track Vendor Certificates of Insurance (COIs) and ensure compliance.
• Sort and distribute mail.
• Handle miscellaneous filing tasks.
• Dispatch new projects to team members.
• Initiate job folders and maintain project documentation.
• Enter new projects into our tracking system.
• Write short descriptions of properties, analyzing current and historic aerial images, topographic maps, and fire insurance maps (training provided).
• Assist the HR director in coordinating HR processes and initiatives.
• Conduct brief owner and municipal interviews (3-5 questions) for project insights.
• Perform data entry tasks with proficiency in Excel and Google Sheets.
• Utilize Microsoft Office Suite for various administrative tasks.

Qualifications

To thrive in this role, you'll need more than just strong organizational and multitasking abilities. We're looking for a team player who excels in communication, can seamlessly adapt to ever-changing duties, and is ready to join forces with both our local and remote teams to achieve collective goals. Proficiency in Microsoft Office and Google Sheets is a must, along with a willingness to dive into new challenges and learn on the job.

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Ability to adapt to ever-changing duties and work requirements.
• Proficiency in Microsoft Office and Google Sheets.
• Willingness to undergo training for specialized tasks.
• Detail-oriented with a knack for precision in all tasks.

Education:

• High School diploma or equivalent

Preferred Experience/Certifications:

- Previous administrative assistant positions(s)

JobType:

• Part time between 15-25 hours - (flexible depending on work load).

WorkLocation:

·Williamsville, NY

Work Schedule:

• Flexibility: Part-time between 15-25 hours weekly, with a flexible schedule allowing you to determine your working hours within our office hours of 8:30 AM to 5:00 PM, Monday through Friday.
• Monday Meetings: While we offer scheduling flexibility, we prefer that all team members participate in our "all hands on deck" meetings every Monday at 11 AM. This ensures we stay connected, aligned, and informed about our projects and goals.

What We Offer:

• A supportive team environment.
• Opportunities for professional growth and learning.
• Training in specialized areas of environmental due diligence.
• Generous paid time off (PTO), sick time, and vacation days
• Professional development assistance for trainings and certification programs

Lotis Environmental, LLC is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.

Job Type: Part-time

Pay: From $20.00 per hour

Expected hours: 15 – 25 per week

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Paid time off

Schedule:

• Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person