Admin Assistant 121502

Job Title: Admin Assistant

Location: Phoenix, AZ

Essential Duties and Responsibilities include the following. Other duties may be assigned.

Office appearance maintenance

Handles and prepares outgoing and incoming mail, including shipping and receiving packages.

Processes correspondence, letters, forms, reports, and various documents

Maintains various filing systems and service log.

Maintains office supplies

Issues and returns equipment for new hires/terminated employees (access cards, cell phones, laptops, etc.)

Ensures documentation (such as bids) get to appropriate personnel

Assists with Tool Tracking (PIC’s keys, gas monitors, etc.)

Assists with Tool Calibration

Ensure faxes (such as bids) get to appropriate personnel

Organizes travel arrangements (hotels, flights)

Assists with expense reports

Issues drug screens for required random testing

Track Purchase Orders (Material & Equipment statuses/deliveries)

Update project trackers and schedules

Keeps customers and vendors informed of changes and status updates

Organizes warehouse and tracking material received

Helps resolve billing issues

Prints and binds necessary files

Assists with office maintenance and fleet/truck issues

Manage onsite Vehicle Permits/Registration

Manage and coordinate any onsite badging issues for onsite personnel

Helps IT resolve issues with any/all technology tickets

Answers emails in Outlook

Creates Service Reports in Excel

Runs labor reports from hh2

Assists with submittal preparation upon request

Assists with onboarding of new employees

Manages and coordinates guest badges

Assists with creating and tracking SIPP's

Assist with setting up necessary accounts for onsite work (VEO, Procore, etc.)

Competency:
To perform the job successfully, an individual should demonstrate the following competencies:

Customer Service - Responds to requests for service and assistance; Meets commitments.

Teamwork - Gives and welcomes feedback; Contributes to building a positive team spirit.

Written Communication - Able to read and interpret written information.

Cost Consciousness - Conserves organizational resources.

Ethics - Treats people with respect; Upholds organizational values.

Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.

Adaptability - Manages competing demands.

Attendance/Punctuality - Is consistently at work and on time.

Dependability - Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.

Initiative - Seeks increased responsibilities; Asks for and offers help when needed.

Innovative - Meets challenges with resourcefulness; Generates suggestions for improving work.

Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently.

Professionalism - Reacts well under pressure.

Quality - Demonstrates accuracy and thoroughness.

Quantity - Meets productivity standards; Completes work in a timely manner.

Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.

Qualifications:
An individual must be able to execute each essential duty satisfactorily to perform this job successfully. The requirements listed below are representative of the knowledge, skill, and ability required. Reasonable accommodations for individuals with disabilities may be made to enable them to perform the essential functions.

About Us:

At Anistar Technologies, we connect individuals from a variety of industries with respected companies, both nationally and internationally. Each day, our Recruiters are presenting our clients with talented industry professionals for their most in-demand positions. To accomplish this, the Anistar staffing team will invest the time to understand your goals, work experiences, and career objectives.

To search for other exciting opportunities in your area, visit our website at www.anistar.com.

Anistar Technologies is an Equal Opportunity Employer and is dedicated to fostering diversity in the workplace. Anistar utilizes E-Verify. MUST have valid driver’s license, reliable transportation, and MUST be able to pass drug and background checks.

Interested Candidates, click “Apply”, or contact the Anistar office at the number listed below. Contact: Anistar Technologies

PH: (800)-257-5597 Fax: 888-293-5055

Contact:

Anistar Technologies

PH: 8002575597