Assoc. Admin. Assistant

The Associate Coordinator (Accounts Receivable) will focus on Southwest Market loss lines to ensure accuracy and completeness of Financial Administration key controls, identify/correct exceptions, and non-compliance, as well as highlight opportunities for improvement which will help drive a sustained and well controlled environment.  The AR will oversee short pay details, manage location disputes, unauthorized charges, customer refunds and customer payments. The AR SME researches locations charges for validity working with appropriate personnel to ensure issues are resolved to cease future non-payment deliveries.

• AR Adjustment Report (AR chargeback research/rebills): executes weekly review to ensure that legitimate, unusual or significant charges from short pays and unauthorized charges are investigated and issues resolved in a timely manner; rebill eligible chargebacks within 15-day window
• SAP Management: Review, research and respond in timely manner without Non-Response cases
• Maintain AR Review tool and ensure it is up to date and audit ready at all times
• Know and understand the customer specific requirements for all charge customers; communicate with the location cashiers on what the most current expectations are for the end of day paperwork
• Local Process Owner for Accounts Receivable assessment in Global Control Standards
• Process pricing refunds and credits due to customers
• Ability to track over/short amounts in Settlement system application and communicate issues back to Driver/Sales Representatives and/or Delivery/Sales leadership
• Complete cashiering documentation daily, which includes running and analyzing reports and maintaining activity logs
• Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation
• Ability to track over/short amounts in Settlement system application and communicate issues back to Driver/Sales Representatives and/or Delivery/Sales leadership
• Complete cashiering documentation daily, which includes running and analyzing reports and maintaining activity logs
• Reconcile cashiering activity against bank deposit confirmations and retain appropriate documentation
• Process NSF checks, either originating from location deposit activity or e-check deposit activity, by documenting activity appropriately on NSF log, updating customer status and terms appropriately with centralized customer maintenance department, and proactively communicating with appropriate stakeholders to support collection
• Manage, track, and communicate various financial administrative controls
• Maintain confidentiality of documents and information
• Process customers orders and donations
• Provide planning & execution support for company events such as team meetings and employee recognition opportunities
• Perform tasks associated with location support responsibilities, including but not limited to customer / supplier interactions, visitors, mail, running reports, copying, filing, faxing and telephone support
• Respond to email, phone, and direct messages in a timely and professional manner
• Other administrative and business support responsibilities as assigned

Compensation & Benefits:

•The expected compensation range for this position is between $33,300 - $53,150 based on a full-time schedule
• Location, confirmed job-related skills and experience will be considered in setting actual starting salary
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan

• Associate degree in business, 1-3 plus years general business experience or an equivalent combination of education and relevant experience.
• Accounting and Finance experience preferred.
• Demonstrated ability to organize and analyze master information to make decisions about data attributes.
• Expert knowledge and experience in MS Outlook and Excel including the ability to create and manipulate spreadsheets and manage large volumes of data.
• Ability to prioritize work and multi-task with a strong sense of urgency.
• Commitment to excellence in customer service.
• Proficient written and oral communications skills and the demonstrated ability to clearly, concisely, and persuasively communicate oral and written messages consistent with company policy to both internal and external audiences, using appropriate tone, grammar, and word usage.
• Excellent data entry and clerical skills, including 10-key and computer keyboard skills, proficiency in using financial information system applications, basic math skills (addition, subtraction, multiplication, division).
• Ability to work with minimal supervision.
• Respects & values differences, acts with integrity, and operates with justice.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an Equal Opportunity Employer: Female / Minority / Disability / Protected Veteran / Sexual Orientation / Gender Identity

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law & EEO is the Law Supplement documents. View PepsiCo EEO Policy.

 Please view our Pay Transparency Statement