Accounts Receivable/Collections Clerk

The primary function of the Accounts Receivable Clerk is to maintain and collect on portfolio of accounts. Work includes preparation of monthly statements and assisting customers with billing questions or issues. $24.00-$30.00 per hour

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Maintains assigned accounts, maintenance, writes and mails past due letters. Involves a high level of customer service and phone calls to customers when appropriate.
• Prepare monthly statements in accordance with company policy, and customer requirements; and maintains related records.
• Monitor and reconcile sales tax for all location.
• Process and maintain new credit/cash applications.
• Assist with answering incoming phone calls.
• Perform clerical duties such as filing, and other special projects as assigned.
• Perform clerical duties such as filing, and other special projects as assigned.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

• Requires 1-2 years’ experience in an accounts receivable/credit department.
• 1-2 years’ experience with both commercial and residential mechanical contractors a plus.
• Knowledge of sales tax scenarios in multiple states a plus (Colorado, New Mexico, Wyoming, Arizona, Utah, Texas, and Nebraska).
• Strong working knowledge of PC environment and MS Office programs including Outlook, Word and Excel.
• Must be customer oriented and motivated with excellent oral and written communication skills. Strong communication skills are critical as this position is in constant contact with both customers and other employees located at all branches and departments of the company.
• Strong organizational skills and an ability to prioritize and manage multiple tasks under time constraints and strict deadlines.
• Experience with Harris Data Systems a plus.
• Ability to pass a background check and drug test.

LANGUAGE SKILLS: Ability to write routine reports and routine correspondence. Ability to effectively communicate with employees and customers so that the accounting department is able to adequately meet its objectives.

MATHEMATICAL SKILLS: Ability to perform basic mathematical calculations required to accurately complete assigned tasks.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to use sound judgment and problem solving skills to analyze employee technical problems and to recommend the proper course of action. Ability to organize and prioritize job projects and requirements.

COMPUTER SKILLS: Excellent computer skills including Microsoft Office.

ATTENDANCE DEMANDS: The attendance demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working schedule will be 40 hours a week and should primarily be between 8 am to 4:30 pm. Once fully trained, this position has the potential to become a hybrid work from home position that would enable an employee to work 2 days from home at the most each week. Specifics to that hybrid schedule are unique to each position and are established by the supervisor based on the quality of work performed as well as the demands of the unique workload at any given point during the year. However, these hours may vary at times based upon staffing needs of the accounting department. Employee may be required to work overtime, and occasional Saturday’s and Sunday’s.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands, handle, or feel; required to speak, read and hear English. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include ability to adjust focus.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The noise level in the work environment is usually moderate.
• This is a high stress and fast paced environment

DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

Hercules Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran, status as a qualified individual with disability, or other legally protected status.

Comprehensive benefits are an important component of an employee's compensation package. Hercules recognizes the contribution of every team member and therefore is pleased to offer a competitive and cost-effective benefits package to support your needs and long-term goals.

Hercules Industries offers the following insurance: Medical, Dental, Vision, Short Term Disability, Long Term Disability, and Employee Life Insurance (Basic Life/AD&D and Voluntary Life/AD&D). We pay Holiday, Vacation, and Sick time; as well as a Flexible Spending Plan, Wellness Program, and Employee Assistance Program (EAP).

We offer a 401(k) Savings Plan and company match. Hercules is an Employee-owned company and offers an Employee Stock Ownership Plan (ESOP).

The company offers a quarterly Hercules Employee-Owner Partners in Profit Bonus based on eligibility.

Hercules encourages and supports participation in service activities that contribute to our community. Employees are permitted to take three paid hours of work time per month to participate in an approved community service activity.

Education

• High School or General Education Certificate or better in Nonprofit Administration

Skills

• Excel
• MS Office

• Accounts Receivable
• Credit Department
• Multi State Sales Tax
• Vendor Management