Accounts Payable Specialist

GTC LAW GROUP PC & AFFILIATES
Accounts Payable Specialist

About GTC Law Group:

GTC Law Group PC specializes in Intellectual Property Strategy, Mergers & Acquisitions and Business & Technology Transactions for IP-centric companies and institutions worldwide.

GTC is a Massachusetts-based law firm headquartered outside of Boston in Westwood, Massachusetts, with an office in Pittsburgh, Pennsylvania and an affiliated entity in Toronto, Canada. Most of GTC’s attorneys and other personnel work from home offices throughout the United States, in Canada and in England on a “distributed” office model. Although geographically diverse, our practice areas are highly integrated, functioning as cohesive and intensely cooperative teams.

Position Overview:

GTC seeks a highly motivated full-time Accounts Payable Specialist to support its finance team. This is a hybrid position, however, the candidate must work from the Westwood office on a regular basis. A qualified and motivated candidate will have the opportunity for promotion to Accounts Payable and accounts receivable specialist upon demonstrated success in the Accounts Payable role. A successful candidate will exhibit an aptitude and appreciation for working in an integrated team and supporting the firm’s billing and finance functions. A strong sense of accountability is a must.

Following training and demonstrated proficiency in Accounts Payable function, candidate will have the opportunity to be trained in the firm’s AR function with potential promotion to AP/AR specialist.

Primary responsibilities include:

· Independently performing tasks and duties related to the processing of AP transactions ensuring efficient, accurate, timely processing and payments in accordance with GTC guidelines, procedures, policies, and budgets

· Manage the entire monthly AP process, including posting all AP and closing monthly AP

· Set up new vendors (third-party and employee)

· Reconcile vendor accounts, run and analyze AP aging report

· Respond to, manage and resolve vendor inquiries

· Analyze vendor spend and seek cost savings

· Investigate and resolve AP discrepancies

· Prepare and process batch check runs, wire transfers, and ACH payment schedules

· “Police” returned checks/ACH/Wires

· File 1099s electronically

· Troubleshoot system problems, become an AP expert in integrated accounting system

· Proactively identify areas of opportunity and make recommendations to management regarding workflow, process improvements, internal controls and customer service enhancements

· Review and process payment schedules for vendor invoices and employee expense reimbursements

· Invoice entry

· Manage vendor onboarding, including Form W-9 and W-8 collection, TIN verification, banking account verification

· Provide accounting assistance to managers and operations staff; respond to financial questions/concerns to meet business needs and perform other duties as required to support the finance team

Position Requirements:

· Bachelor or Associate degree in accounting or finance; no prior finance-related experience necessary, but Bachelor's degree preferred

· Microsoft suite proficiency; intermediate proficiency in Excel required

· Authorized to work in the United States

Personal Attributes:

· Excellent written and oral expression

· High comfort level with work in a distributed work model environment and eagerness to build relationships

· Strong attention to detail and accuracy

· Must work well both independently and as a contributing member of hardworking team

· Strong prioritization skills

· Ability to multi-task

· Conscientious and strong work ethic

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience level:

• No experience needed

Physical setting:

• Office

Schedule:

• Monday to Friday

Experience:

• Microsoft Suite: 1 year (Preferred)

Work Location: Hybrid remote in Westwood, MA 02090