Accounts Payable Specialist

Title: Accounts Payable Specialist
Company: TUV SUD
Duration: Full Time Employment
Location: Wakefield, MA
Hybrid position: 2 days office 3 days remote
 
TÜV SÜD America Inc., a global leader in product safety, regulatory affairs
and certification, has an immediate opening in Wakefield, Massachusetts.
 
Position Summary:
Responsible for administering Accounts Payable processes including the
compilation and maintenance of Accounts Payable records and transactions.
This position will assist and provide recommendations in the continuous
evolution for improving and enhancing the content of the service delivery
model to the organization as a whole.  In addition, the position will be
requested to easily adapt to an agile, changing work environment in the
performance of assigned tasks and special projects in a growing organization.
 
Position Responsibilities:
- Perform detailed review and electronic processing of PO and non-PO
invoices ensuring all documentation is accurate and complete.
- Research and resolve invoice discrepancies and issues.
- Research and reconcile vendor statements to correct differences.
- Prepare electronic payment runs for approval and processing in accordance
with routine schedules and internal controls.
- Manage shared Outlook AP email researching/responding to inquiries from
vendors and internal business partners in a professional and timely manner.
- Monitor, audit, and process employee Travel and Expense Reports in
accordance with company policy.
- Process and reconcile daily weekly, and monthly Credit Card transactions.
 
- Maintain files and documentation thoroughly and accurately, ensuring
compliance with company policy and internal controls.
- Assist with internal and external audits as needed.
- Understand sales/use tax laws as they relate to purchases from vendors and
ensure accurate capturing of information.
- Understanding of IRS W9 1099 preparation and processing.
- Initiates and supports continuous improvement opportunities (process,
system, and procedures).
- Provides information for monthly key performance indicators.
- Lead or assist in special projects as required.
Scope / Level of Decision Making:
This is a nonexempt, hourly position operating under limited decision-making
and supervision. Performs a variety of semi-routine Accounts Payable

activities.  More complex issues are referred to and discussed with the
manager.
 
Knowledge / Skills / Experience:
- Associates Degree in Finance or Accounting preferred
- 3-5 years related experience
- Willing to work in a hybrid position - part of the week in the office and part of
the week remote.
- Experienced and competent in using integrated ERP software (SAP
preferred).
- Experienced MS Office user (Outlook, TEAMS, Excel, Word, PowerPoint).
- Solid communication, computer, technology, organizational and analytical
skills are required.
- Highly organized, detail-oriented, and self-motivated
- Ability to prioritize and handle multiple tasks in a fast-paced environment.
- Dependable, flexible, and consistently reliable team player
- Identifies root causes of problems; generates and evaluates alternative
solutions; implements problem resolutions quickly and effectively.
- Proactive problem-solving skills with strong follow-through.
- Communicates information and ideas clearly, shares information broadly,
and listens carefully.
 
This job specification should not be construed to imply that these
requirements are the exclusive standards of the position.  Incumbents will
follow any other instructions and perform any other related duties as may be
required.
 
MATERIAL AND EQUIPMENT DIRECTLY USED:
- General office equipment; telephone, personal computer, printer, copier,
scanner, and other communication tools.
 
WORKING ENVIRONMENT/PHYSICAL ACTIVITIES:
The physical demands described here are representative of those that must
be met by an employee to successfully perform the essential functions of this
job.  Reasonable accommodation may be made to enable individuals with
disabilities to perform the essential functions.
- While performing the duties of this job, the employee is occasionally required
to, walk, stoop, kneel, crouch, or crawl, reach with hands and arms; always
requires the employee to sit, talk or hear, and use hands to finger, handle or
feel.  Position requires close vision.
- Ability and willingness to communicate frequently if required by telephone,
fax and email, and other communication tools to ensure that the
organization’s business is completed effectively and in a timely manner.
The work environment characteristics described here are representative of
those an employee encounters while performing the essential functions of this
job.  Reasonable accommodations may be made to enable individuals with
disabilities to perform the essential functions.