Accounts Payable Specialist

Position Overview

The Accounts Payable Specialist is responsible for supporting Finance and other departments by managing vendor accounts, processing invoices, and paying vendors. The Accounts Payable Specialist should have strong communication, problem-solving, and organizational skills, as well as the ability to multitask and adjust to changing priorities.

Responsibilities

·         Process, record, and reconcile vendor invoices and payments.

·         Manage approval workflow for invoice processing.

·         File, maintain, and distribute accounting documents, records, and reports.

·         Establish and maintain relationships with new and existing vendors.

·         Investigate and resolve problems associated with processing of invoices and payments.

·         Communicate with vendors regarding payment status, invoice requests, and inquiries as needed.

·         Assist in the administration of Concur reporting and payment processing.

·         Prepare check requests, wire transfers, and ACH transactions.

·         Support year-end and other audits, responding to auditor requests for data, gathering information, and preparing schedules.

·         Assist in streamlining and improving the Accounts Payable process.

·         Perform other duties as required to support the Finance department.

Qualifications

·         Minimum of 5 years related experience.

·         Advanced degree in Finance or Accounting preferred.

·         Excellent written and verbal communication skills.

·         Strong proficiency with Excel, Word, and other MS Office programs.

·         Previous experience with AP systems, Great Plains preferred.

·         General understanding of GAAP and basic accounting principles and practices.

Special Position Requirements

·         Strong interpersonal communication and active listening skills.

·         Ability to communicate both professionally and effectively on the phone or in email to ensure cooperation and teamwork between  vendors and lab.

·         Advanced critical thinking and problem-solving skills.

·         Advanced organizational and time management skills.

·         Strong understanding and appreciation of deadlines and commitment to schedules and details

·         Ability to maintain confidentiality of company and partner information.

·         Ability to flourish in a dynamic, growing organization.