Mailroom / Accounts Payable Specialist (Entry Level)

We are looking for individuals who are eager to develop and apply their skills in ways that make a positive impact to communities. Here, you’ll be proud to be a part of a company known for putting safety and people first, combined with uncompromising integrity.

Job Description
POSITION SUMMARY
This ENTRY LEVEL position is a blended role supporting the Mailroom and Accounts Payable (A/P).

• Mailroom primary responsibilities are receiving and sending packages, sorting/delivering mail, ordering supplies and coordination of large scale mailings. Also responsible for front desk back-up coverage (breaks, lunches, vacations).
• Accounting primary responsibilities are processing Accounts Payables into the general ledger system, including bills, invoices, employee expense reports and purchase orders. Both segments of the position operate in a customer-focused shared services environment.

ESSENTIAL FUNCTIONS
Mailroom:

• Maintain the mailroom for the efficient use of incoming and outgoing FedEx, UPS, and USPS packages.
• Sorts incoming USPS mail daily upon arrival.
• Maintains a supply o fall FedEx, UPS and USPS envelopes and boxes as well as a supply of mailing boxes (various sizes) for BSC shipping needs
• Maintain postage meter, folding machine and all other equipment in the mailroom.
• Maintain an adequate supply of standard office supplies to be used by the BSC.
• Order additional supplies for employees at the BSC as requested.
• Processes HR Termination Letters for HR Business Partners as requested.
• Contributes to the security of an organization by helping to monitor the access of visitors, coordinates with maintenance and IT Security and JA Security as needed.
• Responsive to both internal and external customers and vendors and provides excellent customer service.
• Any other duty, task or responsibility as assigned.

Accounting:

• Process timely and accurate payments.
• Help resolve discrepancies on price, quantity, etc.
• Process expense reimbursements.
• Ensures timely and accurate payment of vendor invoices.
• Responsive to both internal and external customers and vendors and provides excellent customer service.
• Maintains awareness of relevant department level service level agreements (SLA’s) and works to ensure agreements are met.

EDUCATION AND CERTIFICATIONS

• Minimum Degree: Associate’s Degree, vocational or technical school degree and/or equivalent years of work experience
• Special Requirements: Overtime and weekends as required

EXPERIENCE

• Minimum experience: Minimum 1-3 years general experience
• Legal Age Requirements: At least 18 years of age
• Must have standard, advanced, or expert skills in Microsoft Excel, Word, PowerPoint and/or Access or other applications.

REQUIRED SKILLS

• Excellent analytical and problem solving skills.
• Strong attention to detail, demonstrated integrity and professionalism.
• Excellent communication skills, both written and verbal.
• Customer Focus – Meets or exceeds the expectations of internal and external customers
• Ethics and Values – Adheres to a set of core values and beliefs in good and bad times, rewards the right values.
• Integrity and Trust – Widely trusted, seen as a direct and truthful individual.
• Learning on the Fly – Learns quickly when facing new challenges and situations.
• Drive for Results – Can be counted on to exceed goals successfully; constantly one of the top performers.

POSITION LOCATION
Onsite position, Monday- Friday
(This is not a remote position)

TRAVEL REQUIREMENTS
Type of Travel Required: National
Amount of Travel Required: <10%

PHYSICAL REQUIREMENTS
Work is performed in a typical office environment and may require standing, bending, lifting of boxes or packages under 10 lbs., and sitting for long periods of time.
Work requires regularly inputting/retrieving words or data into or from an automated/computer system.

TopBuild Corp. is an equal opportunity employer.

TopBuild_ does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of _TopBuild_ without a prior written request will be considered unsolicited and the property of _TopBuild .

Job Type: Full-time