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Form of workJob Description
The Dawes Arboretum is currently recruiting a full-time (40 hours per week) Accounts Payable (AP) Specialist to join our Business department. If you are looking to bring your accounting acumen to a mission-driven organization, we want to hear from you!
Your purpose in this role is to support the Business department with its day-to-day operations, which include maintaining financial records, reviewing and reconciling invoices and vendor statements, and communicating with Arboretum departments to resolve discrepancies.
Reporting to the Senior Director, Business Administration, the AP Specialist is a non-exempt position with an hourly rate of $19.00 – $23.00.
Some of the specific responsibilities of this position include but are not limited to:
At The Dawes Arboretum, our staff members are dedicated team players, determined problem solvers, and resourceful stewards who are committed to an atmosphere of respectful, honest and open communication. Our work environment is one of high energy, high activity and mutual support. We provide opportunities for learning, professional development, and gratifying work experiences.
This position will remain open until filled.
The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individual’s race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity or expression, disability, marital status, veteran or military status, genetic information or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.
Your purpose in this role is to support the Business department with its day-to-day operations, which include maintaining financial records, reviewing and reconciling invoices and vendor statements, and communicating with Arboretum departments to resolve discrepancies.
Reporting to the Senior Director, Business Administration, the AP Specialist is a non-exempt position with an hourly rate of $19.00 – $23.00.
Some of the specific responsibilities of this position include but are not limited to:
- Receiving, reviewing, and processing vendor invoices.
- Adding all invoices to our Accounts Payable system (ProcureDesk) and distributing them to department managers for approval.
- Overseeing the weekly vendor payment schedule and check runs.
- Investigating and resolving invoices and/or vendor issues, including outstanding checks.
- Maintaining and reconciling office transaction records for petty cash, expense reports, credit card statements, and receipts.
- Generating and maintaining all Accounts Payable reports and documentation.
- Recommending process improvements to enhance efficiency and accuracy of the Accounts Payable function.
- Associate degree from an accredited university in Accounting, Finance, Business, or related field; or an equivalent combination of education, training, and experience.
- Three (3) years of demonstrated work experience in an Accounts Payable or accounting role.
- High attention to detail.
- Strong verbal, written, and interpersonal communication skills.
- Proficiency in Microsoft Office applications, including Excel, Word, and Outlook.
- Ability to work occasional evening and weekend hours for Arboretum events.
- Valid driver’s license and evidence of insurability.
At The Dawes Arboretum, our staff members are dedicated team players, determined problem solvers, and resourceful stewards who are committed to an atmosphere of respectful, honest and open communication. Our work environment is one of high energy, high activity and mutual support. We provide opportunities for learning, professional development, and gratifying work experiences.
This position will remain open until filled.
The Dawes Arboretum is an Equal Opportunity Employer. Employment decisions at The Arboretum will be made without regard or consideration of an individual’s race, color, religion, sex, pregnancy, national origin, age, disability, sexual orientation, gender identity or expression, disability, marital status, veteran or military status, genetic information or any other protected status. The Dawes Arboretum values diversity and is committed to creating an inclusive environment.
