Accounts Payable Coordinator/Bookkeeper

What We Do

General Stamping & Metalworks is a leading supplier of stampings and assemblies to the North American solar power industry, which is forecasting another decade of double-digit growth. In addition, we are a key supplier to market leaders in a diverse set of industries including outdoor power equipment, agricultural and construction equipment, recreational vehicles and industrial trucks.

GSM has been in business since 1922, and we realize that our employees spend a large portion of their lives working; therefore, we have invested in the finest facility and grounds in the fabricating industry. We also invest in state-of-the-art equipment, technology, and in our greatest resource, our employees.

What Makes Us Different

GSM is proud of our diverse, welcoming workforce, and we make every effort and investment to ensure their success and provide a path to build better lives. We offer:

• Excellent wage
• $2/hour shift premium for 2nd shift
• Tuition reimbursement program
• Cafeteria
• Fully equipped fitness center
• Locker rooms with showers
• Air-conditioned welding department
• Employee wellness initiatives (on-site flu vaccination, wellness care, and EAP resources)
• Comprehensive health, dental, vision, life, and disability benefits
• 401(K), holiday pay, and vacation accrual that starts on the date of hire
• Advancement opportunities only a growing company can provide

Qualifications and Competencies

To perform this job successfully, an individual must possess strong interpersonal and organization skills, and must be able to maintain focus to accurately process a high volume of work.

The individual must possess excellent interpersonal skills as well as the ability to produce written documents that comply with regulations and conform to industry best practices.

The individual must maintain strict confidence in all matters regarding the company’s owner, its operations, employees, financial matters, and personal matters of which the employee may become aware in the course of their work.

The individual is expected to develop and maintain competency with the following programs and equipment:

• Microsoft Office Suite of applications
• PLEX ERP System
• Ancillary software and tools to the extent necessary

General Competencies

• Dependability: Follows the direction of the Controller and is accountable for the performance of the key responsibilities described above. Takes responsibility for own actions; keeps commitments; commits time necessary to reach goals; meets deadlines or notifies appropriate person with an alternate plan.
• Problem Solving: Utilizes creative talents and skills to successfully resolve problems; develops solutions that work; works well with others to solve problems and resolve situations.
• Numerical ability: Proficient at working with numbers, creating and solving mathematical formulas and equations, and performing analyses in response to business needs. Ability to execute and present numeric information with high degree of accuracy is required.
• Attendance/Punctuality: Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments prepared and on time.
• Interpersonal Relations: Manages difficult or emotional supplier situations; good communication skills; responds promptly and effectively to customer needs; solicits customer feedback to improve service; responds to requests for service and assistance in a friendly productive manner; meets commitments.
• Oral Communication: Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
• Written Communication: Writes clearly and informatively; edits work for spelling and grammar; varies writing style to meet needs; presents numerical data effectively; able to read and interpret written information.

Education

• Associates degree preferred, with concentration in accounting or business.

Experience

The position requires a minimum of two years’ experience in an accounting department handling Accounts Payable and accounts receivable activities.

General Description

The Accounts Payable Coordinator (MRO) is responsible for performing activities associated with the Accounts Payable/book keeping functions.

The intent of this job description is to provide an overview of the primary responsibilities of this position. When possible and practical, any employee may be called upon to assist with generally similar duties when management deems it necessary. General Stamping & Metalworks is a growing organization responding to an ever-changing market. It is expected that tasks and requirements will change from time to time and employees will be asked to respond as needed and within reason.

Organizational Relationships and Authority

The Accounts Payable Coordinator (MRO) reports directly to the Controller. This position does not have direct reports.

Key Responsibilities

The primary responsibility of the Accounts Payable Coordinator (MRO) is to perform the activities of the Accounts Payable process. Specific responsibilities include:

• Review, code, and enter all non-inventory vendor invoices and check requests into the Accounts Payable module of the ERP system. Secure approvals as necessary, resolve questions that arise in the ordinary course of the work, and close open non-inventory POs upon entry of invoice into system.
• Request and process W-9 forms and other pertinent information from suppliers.
• Print and file annual 1099 forms.
• Prepare Accounts Payable checks weekly, assemble special check packets and request approval signature, deliver balance of checks for assembly and signature.
• Various other activities include, but are not limited to:
  • Prepare and maintain LP Fuel spreadsheet
  • Prepare schedule of lost discounts
• Support Controller with other tasks as requested.
• Cross-train to serve as backup for other positions within the Accounting area.

Job Demands and Expectations

The Accounts Payable Coordinator (MRO) is expected to develop a detailed knowledge of the policies and processes related to the Accounts Payable and accounts receivable functions. The position demands concentration and attention to detail in order to maintain the high level of work quality. The position also requires flexibility and the ability to cross-train and function effectively in a team setting.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Cubicle workstation or shared office within Accounting department

Physical Demands

While performing the duties of this Job, the employee is regularly or occasionally required to meet the following physical demands:

• Ability to speak clearly and understandably, with a pleasant tone of voice and manner
• Ability to hear within a range that enables normal telephone communication
• Ability to see a computer screen within reasonable reading distance without strain
• Ability to type at a keyboard without bodily or psychological discomfort most of the working day
• Ability to ambulate around the office environment and manufacturing floor comfortably in order to fulfill tasks required in various offices and departments

Salary/Wages and Benefits

Refer to corporate compensation schedule for this position.

Conditions of Hire

All employment with GSM is at-will by the employer and employee and therefore subject to change. Any offer of employment is conditioned upon the successful completion of a drug screen and background check.