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Salary
Title: Accounts Payable Clerk
General Statement of Duties:
This is a staff position responsible for processing all firm invoices in preparation for payment. The Accounts Payable Clerk works closely with other members of the Finance staff to ensure that firm finance procedures are followed for prompt and correct payment of the firm’s invoices. The Accounts Payable Clerk exercises independent judgment and discretion in the day-to-day processing and payment of the firm’s invoices.
Supervisory Relationships:
Reporting to the Controller the AP Clerk receives general direction on assignments with more detailed instructions for new or complex projects. Work assignments are performed independently with periodic review by the Controller.
Although supervision is not a regular responsibility of this position, an Accounts Payable Clerk may provide assistance to other finance staff on special projects.
Essential Duties and Responsibilities:
- Sorts, copies and submits invoices for appropriate approval before proceeding with payment and filing;
- Responsible for prioritizing and assessing all firm invoices so that prompt payment can be made;
- Codes invoices to the appropriate ledger account by analyzing invoice/expense reports; recording entries;
- Issues checks from the firm’s accounts on a weekly basis through the firm’s financial management system (Aderant);
- Reports sales taxes by calculating requirements on paid invoices.
- Coordinates W-9 procedures for new vendors; Prepares and submits 1099’s to the IRS;
- Disburses funds from the firm’s attorney trust accounts;
- Follows up with vendors to correct and/or clarify invoices as needed; and
- Scans invoices into accounting system for easy access by other firm staff.
Required Knowledge and Skills:
- Attention to detail and thoroughness
- Good organizational and problem-solving skills; ability to respond to multiple priorities and meet varying deadlines
- Experience using financial management software applications (Aderant a plus); adaptable to new technology
- Strong analytical and mathematical skills
- Strong verbal and written communication skills
- Strong interpersonal and customer service skills; ability to work effectively with firm partners and staff; ability to work collaboratively as part of the Finance team
Education & Experience Requirements:
AS or AAS in Business or other related field and one (1) to three (3) years of progressively responsible work with assignments such as basic account management and customer service representation; experience in a legal or professional service organization desirable; OR
An equivalent combination of education, experience, and/or professional certifications sufficient to indicate the ability to perform the duties of the position.
Position Status: Non-exempt (hourly)
Salary Range: $24-$27 per hour
Working Conditions:
- Normal office environment with little exposure to excessive noise, dust, temperature, and other variable conditions.
This description is intended to describe the general content of and requirements for the performance in this position; it is not to be interpreted as an exhaustive description of essential functions, responsibilities, and requirements, or an employment contract.
