Accounts Payable Clerk

Summary

We are seeking a detail-oriented Accounts Payable Clerk to join our finance team. The Accounts Payable Clerk will play a crucial role in supporting various accounting and clerical tasks: including ensuring accurate and timely invoice processing, maintaining vendor/customer relationships, monthly reporting, General Ledger monitoring, and analysis. The position requires knowledge of accounting, strong Excel skills, and the ability to keep organized and work in a fast-paced workplace.

Essential Job Functions:

• Review and verify invoices with supporting documents (including applicable POs, receiving documents, etc.) to ensure compliance and accuracy
• Review Accounting codes and descriptions for accuracy in transactions
• Code and enter invoices into the Accounts Payable system if needed
• Prepare checks or ACH payments and upload positive pay in a timely manner
• Reconcile payment transactions and maintain accurate payment records
• Resolve payment inquiries and discrepancies with vendors or responsible parties
• Monitor monthly vendor payment status and communicate with responsible parties effectively
• Maintain and update vendor records
• Prepare entries to record monthly interest payments for multiple bank accounts
• Assist with year-end and month-end closing procedures
• Produce 1099 during the year-end
• Assist with year-end audits as needed
• Assist with other projects and ad-hoc reports as required

Required Education and Experience:

• Associate's Degree in Accounting or Finance required; Bachelor's Degree preferred
• 1+ years of experience in Accounting preferred

Required Knowledge and Skills:

• Knowledge of basic Excel functions
• Understanding of accounting and financial reporting principles and practices
• Excellent verbal and written communication skills and a commitment to positive employee interactions
• Self-motivator and able to work independently in a fast-paced environment 
• Strong time management skills with emphasis on accuracy and timeliness
• High level of accuracy and precision in work
• Demonstrated ability to work in collaboration with others
• Strong Microsoft Excel skills preferred, including pivot tables and v-lookups
• Knowledge of Abila, Nexus Payables, and Google Sheets is a plus

Disclaimer:

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.  These statements are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Our offices are currently operating in a hybrid model, with staff expected to work in person several days per week.   Additional details will be shared if selected for an interview.