Accounts Payable Clerk

Position Summary

Accounts Payable support staff is responsible for performing all Accounts Payable functions including paying all invoices in accordance with standard operating procedures in a timely manner. Accounts Payable Clerks are required to verify the accuracy of information on the invoices with several departments which includes purchasing, pricing, and receiving. Confidentiality is required with all accounting positions.

Essential Job Function

1. Provides training and onboarding support for Accounts Payable Clerk I positions as assigned. Provides support ongoing for junior level positions as needed.
2. Process credits for Warranty items. Locate and match original warranty claim and associated information to credit memo and making appropriate entries into Eclipse.
3. Process bi-monthly Corp statements by matching receivers to PO’s (sometimes multiple PO’s) billed on each Corp invoice or the EDI 810 queue. Verify accuracy on invoice (original PO to receiver to invoice). Enter each invoice into Eclipse. Match invoices with the bi-monthly statement and matching payment.
4. Process over-head expenses (employee credit card statements, utility bills, freight bills, rent charges etc.). Maintain accurate records via packing slips, spreadsheets and matching these records to the invoice to verify payment and then entering invoices into Eclipse. This also includes EDI invoices.
5. Process inventory related invoices for product received into inventory. Matching receivers to invoices, verify accuracy of info on receivers to invoices and entering the invoices into Eclipse.
6. Process weekly payments to vendors that includes printing, matching checks with invoices, and mailing checks.
7. Process all checks received relating to AP activity that includes customer credit refunds, freight claims, or duplicate payments. Requires matching of checks with original documentation, making copies of checks, and delivering of checks to Accounts Receivable for deposit. File/scan all associated backup information.
8. Maintain accurate records through AP unbilled, following up on aging open receipts both positive and negative PO. Also clear all open debit / credit offsets, those found in prior period / PO reference is paid should offset to Inventory Shrink reserve. Maintain expense spreadsheet when needed.
9. Process all directs when invoiced. (New process) SOP will be provided
10. Generate AP analysis as needed – internally and externally. This includes by not limited to CPA account specific analysis and other departmental needs.
11. Participates with month end General Ledger close processes as directed.
12. Participates with the input and resolution with all Fixed Asset items as requested.
13. Supports the functions of the AP Manager in their absence as assigned.
14. Perform all other duties as assigned.

Education, Work Experience & Specialized Skills or Knowledge

Position requires completion of four years of high school or GED requirement. No specific license or certificates are required. Some college finance courses are desired.

Proficiency in a variety of standard office computer software (Word, Excel, Outlook) is required. General ability to learn mainframe accounting software application screens (Eclipse) as required by standard operating procedures.

Accounts Payable Clerks must be able to speak and write English in order to meet job requirements. Strong working knowledge of general ledger is required.

Accounts Payable Clerk III work is at a senior level of complexity that requires a minimum of five plus (5+) years’ experience in Accounts Payable. The job duties include more than routine duties where some “in-depth analysis and research” are required. A/P Clerk III is assigned the more difficult and detailed assignments to perform.

Why the Ware Group?

• Competitive Pay
• Comprehensive benefits package including Health, Dental, and Vision
• 401K with company match
• Tuition Reimbursement Program
• EAP Program
• Employee Wellness Program
• Employee Referral Program
• Warehouse Safety Reward Program