Accounts Payable/ Payroll Clerk

Accounts Payable and Payroll function include processing for St. Andrews Club which is comprised of the following departments: Kitchen, Dining Room, Bar, Golf, Tennis, Admin, Pool, Fitness, Laundry/Maintenance, and Grounds. In addition to the Club, the related company St. Andrews Management Company (SAM) must also be accounted for. SAM has four departments: Admin, Maintenance, Housekeeping, and Security. SAM consists of 5 homeowner associations. Many of the Club’s and Sam’s expenses are shared, which requires allocating payroll and operating expenses at times amongst the 6 entities.

1. ACCOUNTS PAYABLE - Check all invoices for accuracy, approval by management, and coded general ledger (G/L) numbers are correct. In the absence of proper coding of an invoice, communicate with management to verify the purpose of the purchase, and the proper coding of the invoice. Check to be sure sales tax is being paid on all invoices that require sales tax to be paid. Post the invoices, vouch A/P posting amount to physical invoices processed as well as verifying the correct G/L was posted. Process and mail checks in a timely fashion in order to avoid late fees and finance charges. Ensure that all checks are signed by the appropriate signers within their limits. Track all recurring invoices that they are received and paid on time. Manage and pay all monthly EFT invoices and assure that all Auto Payments are posted to Accounts Payable and the check register. Keep check register up to date for all ACH, EFT, and physical check payments. Before paying any new vendors, make sure a W-9 has been obtained.

2. ACCOUNTS RECEIVABLE - In the absence of the receivables clerk, process manual member billings. Post payments to the member’s account and deposit in the bank. Mail the monthly statements. Assist members with inquiries

3. PAYROLL - Check all time reports for accuracy and that they are approved by the department head. Process payroll. Check to be sure the time reports reconcile with the payroll register. Keep new hire forms up to date. Process new hires. Enroll new hires in insurance products when eligible. Track monthly insurance eligibility for all employees. Process and reconcile employee deductions for insurance as well as any required garnishments. monthly insurance eligibility for all employees. Process and reconcile employee deductions for insurance as well as any required garnishments. Communicate with Worker Comp carrier regarding employee injuries. Complete State of Fl unemployment requests as well as requests from various agencies and lenders upon authorization by the employee. Work with the health insurance agent to process open enrollment such as producing census, and the annual ACA tax reporting requirements. Keep employee’s files up to date. Ensure that all seasonal rehires complete the necessary forms. Maintain employee data in the payroll software. Provide weekly salary and wage reports to department heads and general manager. In the absence of the Assistant Controller, complete the weekly 401k worksheet to facilitate the posting of departmental expenses. Complete the 401k hours report each week to track eligibility.

Bookkeeper

QUALIFICATION REQUIREMENTS:

1. Communication Skills

Must have excellent written and verbal communication skills.

2. Mathematical Skills

Ability to apply mathematical operations to such tasks as accuracy of checking invoices, member’s statements, figuring sales tax, breaking down charges on the vendors invoices by percentages, and any other task that may be presented.

3. Reasoning Ability

Must be able to operate in a fast paced, high stress environment and meet deadlines. Must be able to follow instructions.

4. Other Skills and Abilities --These specific skills and abilities are required to perform the essential duties of the job: Ability to operate a personal computer. Must be proficient in Excel, Word, Train on Clubessentials Accounts Payable Module, and train on Gatekeeper Payroll software. Familiarity with special terminology and techniques unique to this industry such as hospitality, food and beverage, club, legal, financial, accounting and regulatory.

Physical Demands and Work Environment:

1. Vision Requirements: Close vision (clear vision at 20 inches or less). Ability to adjust focus (ability to adjust the eye to bring an object into sharp focus).

2. Moderate noise (business office with typewriters and/or computer printers, member/employee traffic).

3. Physical Activities: Weight lifted/force exerted up to 10 pounds. Able to sit for extended periods of time.

Reports to: Controller/Assistant Controller

Job Type: Full-time

Pay: $22.00 - $25.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Work setting:

• Office

Work Location: In person