Accounts Payable Clerk

PURPOSE:

The Accounts Payable (A/P) Clerk is primarily responsible for the completion of A/P input with correct account codes into financial system software, including inbound documentation control and data entry into the financial system. This position is also directly responsible for supporting data entry and related duties in disbursing non-payroll Accounts Payable to individuals, suppliers, corporations, and other entities.

EDUCATION & EXPERIENCE

At a minimum an Associate’s degree in Accounting, Finance or Business Administration, or related field, and one to two years of experience, or equivalent combination.

Preferred: Experience in working in governmental accounting/public.

REQUIRED KNOWLEDGE AND SKILLS:

· Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Calculate, transmit and review all funds and data pertaining to 401K

· Competent in basic algebra

· Direct experience in an A/P capacity

· Ability to read and interpret documents such as operating and maintenance instructions, safety rules, and procedure manuals

PHYSICAL ACTIVITIES

· Sitting, talking, listening, or walking for extended periods of time.

· Regular mental and visual attention with normal hand-eye coordination required.

· Occasional handling of average-weight objects with the ability to occasionally move about inside the office to access file cabinets, office machinery, etc.

· The majority of work is performed in a normal office environment with little exposure to excessive noise, dust temperature, etc.

· While performing the duties of this job, the employee is regularly required to sit and operate a personal computer or calculator for long periods of time.

· Required to use hands and arms to operate other office machines.

· Ability to communicate via telephone and/or in person with employees, vendors and citizens.

SUPERVISION:

Under the direct supervision of the Director of Finance. This person will not oversee and direct other employees.

DESCRIPTION OF WORK:

· Collaborate with Accountant and Director of Finance to maintain general A/P performance levels

· A/P logging responsibilities, including inbound documentation control and related required data entry to the financial system

· Obtain approval for disbursements and ensure that expenditures do not exceed available budgets

· Audits purchase requests for materials, supplies, equipment, and other collateral; verifies at orders are charged to the proper accounts

· Post and reconcile City payments to general ledgers, ensuring the accuracy of account codes

· Review bills to the City for potential errors and/or discrepancies

· Maintain proper backup files for research and reference

· Investigate and resolve billing discrepancies or misapplied cash transactions

· Balance daily A/P batches; prepare and distribute payment reports and statistics to key personnel

· Ensure the strict confidentiality and privacy of financial records as they relate to the organization and its business partners

· Investigate payment problems while following corporate A/P policies and procedures

· Assist in other duties as needed and directed

· Maintains historical records by filing documents in a timely manner

· Other duties as assigned.

This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees may be required to follow other job-related instructions and to perform other job-related duties as requested, subject to all applicable state and federal laws.

Job Type: Full-time

Pay: From $25.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• Associate (Preferred)

Experience:

• Governmental accounting: 1 year (Preferred)
• Accounting: 1 year (Preferred)

Ability to Relocate:

• Ballwin, MO 63011: Relocate before starting work (Required)

Work Location: In person