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Form of work Position Title: ACCOUNTS PAYABLE
Reports to: Vice President -- Finance
Principle Duties and Responsibilities:
* Alphabetize, code and enter all invoices and credits into EBS system. Balance invoices and credits each day. File and maintain files of all invoices and credits.
* Prepare weekly reports, highlighting all invoices to be paid. Each week prepare checks for invoices due for payment. Match invoice to check, mail check, balance and file check copy. Fax remittance sheets to Raymond.
* Reconcile Raymond statement every month, process for Margaret and request copies needed.
* Enter all new vendors into EBS System. Maintain vendor files, updating as needed. Respond to vendor inquiries of payment status.
* Reconcile employee receivables monthly, sending letters to those who need to turn in missing receipts.
* Work up Raymond credits, put on spreadsheet and enter into system.
* Enter and update employee addresses in EBS system.
* Deposit incoming payments.
* Fill in at front desk (receptionist position) on a rotating basis during lunch hours and break periods.
* Various additional responsibilities as assigned by management.
* Work with all departments and employees to insure quality of customer service.
Special Skills Needed:
Good computer skills. Knowledge of accounting principles. Able to multi-task. Organized. Bondable.
Position is: Salaried (Non-Exempt)
Education Required: High School Diploma. Additional credits in Accounting desirable.
Experience Required: Extensive experience in the accounting field, especially in payables.
Good attendance, including a timely arrival each day, is an essential function of this position.
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