Accounts Payable Clerk

We are seeking fast learners with a keen attention to detail who can help us achieve high standards in customer service, efficiency and innovation.
Job Title: Accounts Payable Clerk
Department: Finance
Reports To: Accounts Payable Supervisor
Summary Description
This position prepares and processes payments for purchase orders, vendor invoices, employee travel reimbursement requests, and other payments authorized by staff who have been delegated authority by either the Board of County Commissioners (BOCC) or the County Administrator. This position requires a thorough understanding of Accounts Payable processing practices and must perform work accurately and with attention to detail. The Accounts Payable Clerk's duties require an ability to meet strict reporting deadlines and must ensure consistent processing of payments to ensure compliance with applicable rules, laws, regulations, and ordinances.
Tasks

• Processes purchase orders, vendor invoices, employee travel reimbursement requests, and other payments approved by authorized county staff.
• Reviews audit slips, vendor invoices and accompanying paperwork to verify that supporting documentation is sufficient in supporting the payment of the invoice.
• Works with county staff to answer questions and gather required documentation.
• Reviews and recalculates vendor invoices to verify amount to be remitted.
• Contacts vendors for seeking more information and/or clarifications on invoices.
• Ensures that audit slips are properly coded for proper posting to accounting records.
• Performs post-audit of Accounts Payable batches as directed by the Accounts Payable Supervisor.
• Files Accounts Payable records.
• Ensures that vendors have an IRS Form W-9 Request For Taxpayer Identification Number and Certification on file before requesting the vendor be added to the Clerk's vendor database.
• Performs miscellaneous duties and assignments.

Knowledge and Abilities Required

• Maintain effective working relationships with the public, other county departments, and employees/co-workers.
• Ability to read and understand Florida Administrative Code, Florida Statutes, BOCC purchasing policy, and Monroe County ordinances as it relates to prompt payment of vendor invoices, reimbursing employee travel, and requirements for paying vendor invoices
• Ability to work with accounting systems and Excel spreadsheets
• Strong verbal and written communication skills
• Ability to prioritize work and meet time deadlines
• Demonstrated ability to work with a high degree of accuracy

Education and Experience Required

• High school graduate or possession of an acceptable equivalency diploma.
• One-year experience in Accounts Payable processing (preferred only).
• This position is a career progression position as experience is gained in processing Accounts Payable transactions (steps I through IV).

License and/or Certificates Required

• None.

Discretion
Works under the general supervision and direction of the Accounts Payable Supervisor and must follow the Finance Department's established policies and procedures for processing Accounts Payable. Understands the importance of prioritizing workload and meeting statutory deadlines.
Contacts
The Accounts Payable Clerk works closely and on a routine basis with the Accounts Payable Supervisor, other Accounts Payable staff, Finance Department staff, various county staff, and vendors.
Supervisory Authority
None.
The Monroe County Clerk is an Equal Opportunity Employer, please see our EEO policy [url for EEO poster]