Accounts Payable/ Receivable Clerk

Job Title: Accounts Payable/Receivable Clerk
Job Summary:
We are looking for a highly organized and detail-oriented Accounts Payable/Receivable Clerk to join our accounting team. The primary responsibility of this position is to accurately process invoices, manage accounts payable and receivable records, and ensure timely payments to vendors and collection from customers. The ideal candidate will possess excellent numerical skills, attention to detail, and the ability to work efficiently in a fast-paced environment.
Responsibilities:
1. Process invoices by verifying the accuracy of billing details, matching them to purchase orders, and obtaining approvals from the appropriate department heads.
2. Maintain accurate records of accounts payable and receivable ensuring all transactions are properly recorded.
3. Prepare and perform monthly account reconciliations to ensure accurate balance sheet and income statement presentations.
4. Review and analyze aging reports, identify delinquent accounts, and follow up accordingly to ensure prompt payment collections.
5. Process and apply customer payments accurately, reconcile discrepancies, and resolve any billing-related issues or disputes.
6. Communicate effectively with vendors and internal departments to provide payment status updates, answer inquiries promptly, and resolve any payment discrepancies.
7. Maintain and balance petty cash accounts, process expense reports, and ensure compliance with company policies and procedures.
8. Assist in month-end and year-end closing activities by preparing journal entries, reconciling accounts, and assisting with financial audits.
9. Collaborate with team members and cross-functional departments to improve financial processes, enhance efficiency, and implement best practices.
10. Stay updated on industry trends, regulations, and changes in accounting principles to ensure compliance and suggest improvements.
Qualifications:
1. experience in accounts payable and receivable processes, preferably within a fast-paced environment.
2. Proficient in using accounting software and MS Office Suite, MS Excel.
3. Strong attention to detail and accuracy, with the ability to spot numerical errors and discrepancies.
4. Excellent organizational and time management skills, with the ability to multitask and prioritize workload effectively.
5. Strong analytical and problem-solving skills, with a proactive approach to resolving issues.
6. Excellent written and verbal communication skills, with the ability to interact professionally with individuals at all levels.
7. Ability to maintain confidentiality and handle sensitive financial information.
8. Familiarity with generally accepted accounting principles and relevant financial regulations.
9. Knowledge of tax regulations and experience with general ledger entries is a plus.
The Accounts Payable/Receivable Clerk is an integral part of our accounting team, contributing to the accurate and efficient management of our financial transactions. If you have a strong attention to detail, good numerical skills, and the ability to work autonomously, we encourage you to apply for this position.