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SalarySummary
Reporting to the Accounts Payable Supervisor/Manager, the AP Associate is responsible for processing vendor invoices, entering supplier transactions, and reconciling vendor statements. Additionally, they will be responsible for updating and maintaining accurate records and providing financial support to the accounting team. The AP Associate works with other teams across the business to assure company expenses are processed timely and in accordance with company policy. Job Description
- Receive, distribute, and process incoming Accounts Payable invoices and related documents for approval, accurately and timely
- Responsible for recording of invoices according to its terms (including based on payment method) and accurate coding of invoices
- Identify and resolve any discrepancies between purchase orders and invoices
- Review, verify, and follow up on vendor statements as assigned; research and reconcile vendor account as needed
- Support establishment of new vendors in accordance with company policies; maintain vendor master including maintaining 1099 vendor records for accuracy and up to date W9s for tax reporting
- Respond to requests and inquiries working with the AP Manager (i.e. to withhold vendor payments, W-9, 1099 and others, etc.)
- Assure necessary payment support is obtained prior to payment (such as invoices, purchase orders, etc.) and maintained for audit and research
- Support timely and accurate AP closing to GL (per close schedule)
- Support the external annual audit
- Perform ad hoc tasks as needed
Required Qualifications:
- High School Diploma or equivalent
- 2-5+ years experience in an Accounts Payable related function
- Intermediate level knowledge of Microsoft Office applications including Excel and Outlook
- Ability to manage and prioritize multiple tasks and deadlines
- Excellent communication and organizational skills, as well as the ability to work well under pressure
Preferred Qualifications:
- Professional certification such as Certified Accounts Payable Professional (CAPP) or Certified Accounts Payable Associate (CAPA)
- Associates or Bachelor’s Degree in Accounting, Finance, or other related field
- Experience working in Workday and Fleetio
- Waste industry experience
- Bilingual (English & Spanish)
Physical/Environmental Demands:
- Physical:
- Sitting, seeing, hearing, & smelling continuously
- Problem solving, oral/written communication, analytical ability, calculating, concentration, & interpersonal abilities continuously
- Eye/hand coordination, fingering (typing), handling, & wrist motion continuously
- Bending, reaching, stretching, standing, & walking occasionally
- Environmental:
- Exposure to dust, smoke, fumes, odors, & noise continuously
- Exposure to grease, oil, chemicals, & wet conditions occasionally
- Works inside only. Position considered office only
Hourly $22.00 - $30.00
Benefits:
- Competitive wages
- Comprehensive benefit package Medical, Dental, Vision
- 401K
- Life Insurance
- Paid Vacation and Sick Time
- Career plan
- Recognition programs
- Professional development learning
- An exceptional work environment
Athens will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring Ordinance and any other applicable state, federal or local laws. EEO/M/F/disability/veteran
