Reservations Associate/Accounts Payable

We are currently seeking an outgoing individual to join our energetic and enthusiastic team. This position requires a positive individual with strong communication and phone skills. Candidate will be taking phone reservations for groups visiting The Long Island Aquarium, while also processing transactions for our various programs such as: Shark Dive, Snorkel Adventure, Penguin Encounter, as well as our many social and catered events held throughout the year. Candidate will also handle all phases of accounts payable/receivable, record keeping on management purchases as well as assisting with all reservations and accounts payable/receivable bookkeeping functions.

This position will be splitting time between both departments based on need within the same office.

Required Skills:

• Excellent Interpersonal Communication Skills.
• Superior Customer Service Skills.
• Strong Time Management and Multi-Tasting Skills.
• Customer Service Background Preferred, but not required.
• Bookkeeping experience - Preferred, but not required.

Requirements for the Job:

• Ability to perform various administrative duties, answering/directing calls and data entry.
• The ability to work with customers to help coordinate and plan group trips, events and interactive experiences while advising customers of additional products and services available.
• Contribute towards keeping our data base materials current.
• Assist with a variety of tasks as needed.
• Must possess the ability to work independently and efficiently.
• Excellent organizational skills.
• Computer literacy with proficiency in Microsoft (Word, Excel, Outlook.)

Responsibilities are as follows but are not limited to:

• A/P processing: enter, code, post, file, pay invoices.
• Maintain vendor files.
• Ensure proper back-up and approval for invoices.
• Field vendor inquires.
• Vendor credit applications.
• Assist with check runs.
• Print and code monthly credit card statements.
• Input deposits into accounting system.
• Update the Owners/Director on a wide range of reports that are not limited to:

Revenue Reports

Attendance Reports

Bank Balances

Daily & Weekly Status Reports

• Back up support for other departments.
• Processing transactions for the various programs we offer.
• Set up group trips and coordinate with other departments.
• Answer phone calls and emails daily.
• File paperwork when needed.

Job Type: Full-time

Pay: $19.00 - $22.00 per hour

Expected hours: No more than 40 per week

Schedule:

• 8 hour shift
• Day shift
• Weekends as needed

Work setting:

• In-person

Ability to Relocate:

• Riverhead, NY: Relocate before starting work (Required)

Work Location: In person