Associate Director, Budget And Accounts Payable

IN-PERSON - HOUSTON, TX.

At Houston First, we are committed to providing our team members with a work environment where they can be themselves and recognized for the unique perspectives, they each bring forward. Diversity, equity, and inclusion aren’t just buzzwords–they’re woven into the way we run our business, and they’re reflected in our culture.

The responsibilities of the Associate Director, Budget and Accounts Payable are leading the preparation and maintaining budgets for all Houston First entities, HFC and City of Houston (COH) Convention and Entertainment Facilities Department, Comic Palooza, and managing and administering the Accounts Payable function.

Essential Duties and Responsibilities:

Facilitate/Prepare expenditure and revenue budget schedules for each entity’s fiscal year. This includes, but is not limited to:

• Work with SVP to prepare a budget timeline, update the previous year’s expenditure and revenue files, and determine the current year's base-line budget
• Provide budget forecasts
• Meet with facility personnel and outside vendors as necessary to determine revenues and expenses
• Monitor and process budget transfers and project funding requests
• Provide management reports to stakeholders
• Supervise Accounts Payable function. This includes but is not limited to reviewing and approving all payments, initiating wire payments/ACH as required, transmitting files to the bank for Positive Pay and ACH, researching positive pay exceptions, backing up Accounts Payable Specialist, managing reconciliations, 1099 and unclaimed property reporting.
• Act as American Express P-Card program administrator, including new card distribution, research bank programs, determining credit limits, producing ad hoc reporting requests, providing training, responding to declined inquiries, monthly reporting, and recording transactions in the accounting system
• Work with SVP on managing insurance and utility billings and allocations.
• Act as Accounting and Budget liaison for various revenue and expense contractors; attend financial review meetings
• Other duties and special projects as needed

Supervisory Responsibilities:

• Maintain staff by recruiting, selecting, orienting, and training, and supervising team members.
• Plan, assigned, and appraise performance; rewarded and disciplining employees, addressing complaints, and resolving problems.

Education and/or Experience:

• Bachelor’s Degree in Business, Accounting or Finance and 5 years’ experience with creating budgets, spreadsheets, graphs and financial and variance analysis; required
• 2 years’ experience in a supervisory role; preferred
• ERP system experience

Knowledge, Skills and Abilities: Proficient computer literate with excellent software skills (Microsoft Office Suite)

• Proficient computer literate with excellent software skills (Microsoft Office Suite)
• Excellent professional oral and written communication skills
• Requires familiarity with General Ledger terminology, journal entry preparation, reconciliations, and audit procedures
• Advanced skills in Microsoft Office
• Counseling skills
• Budget Maestro Budget Software (including Link and Analytics Maestro modules)

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