Accounts Payable Associate

Accounts Payable Associate in Hickory, MS at TraxPlus

TraxPlus is a leader in forestry, mulching, and construction equipment sales, parts, and service. Due to continued growth, we are looking for an Accounts Payable Clerk to join our team in Hickory, MS.

Essential Duties and Responsibilities:

Enter and pay invoices monthly.

Prepare work to be accomplished by gathering and sorting documents and related information.

Pay invoices by verifying transaction information, scheduling and preparing disbursements, and obtaining authorization of payment.

Code, process, and scan (pdf) vendor invoices ensuring accuracy.

Maintain strong vendor relationships through effective and responsive communication.

Ensure all purchases fall within authorized purchasing guidelines.

Strategically work with employees and vendors to resolve invoicing, receiving, and purchase order discrepancies.

Provide excellent customer service by building and maintaining relationships, supporting and interacting with various levels of management to ensure high customer service levels both internally and externally.

Assist with monthly/quarterly/annual close process by working with vendors to receive invoices on a timely basis.

Monitor expenses through analysis and verification of invoices and expense reports.

Complete vendor credit applications; vendor setup and file maintenance.

Review, code, and process checks, ACH payments, recurring, and credit card payments.

Monitor accounts to ensure payments are up to date.

Scan valid vendor invoices into electronic workflow.

Obtain revenue by verifying transaction information, computing charges and refunds, preparing and mailing invoices, and identifying delinquent and/or insufficient payments.

Collect revenue by reminding delinquent accounts and notifying customers of insufficient payments.

Prepare financial reports by collecting, analyzing, and summarizing account information and trends.

Maintain accounting ledgers by posting account transactions.

Verify accounts by reconciling statements and transactions.

Resolve account discrepancies by investigating documentation, issuing stop payments, posting payments and/or adjustments.

Maintain financial security by following internal accounting controls.

Secure financial information by completing database backups.

Contribute to team effort by accomplishing related results as needed.

Work with Supervisor to ensure compliance with accounting requirements and company invoice/payment guidelines.

Other duties as assigned.

Qualifications and Competencies

High School Diploma or higher education.

Minimum two years of relevant work experience/internship.

Must be authorized to work in the U.S.

Applicants must be able to pass a background check, drug screen, and motor vehicle check.

Possess a valid driver's license.

Analytical thinker with the ability to research, problem solve, and resolve reconciling items through applying appropriate offsets.

Customer service focus and team player mentality, with the ability to drive communication with operations.

Demonstrated ability to learn and then routinely apply policies and procedures without daily instruction and under general supervision.

Ability to prioritize and manage multiple requests in a fast-paced environment at one time along with the ability to embrace change.

Question past practice while performing daily tasks and proactively share concerns with supervisor.

Strong work ethic with demonstrated ability to work in a collaborative manner.

Take ownership of personal development, create a positive team spirit and support company/ department initiatives.

Conscientious and detail-oriented to produce accurate financial data with a sense of urgency and follow-through.

Proven ability to communicate effectively and efficiently (oral and written) with internal and external customers.

Regular and reliable attendance is required.

Proficient knowledge of the Microsoft Office Suite (e.g., Excel, Outlook, Word), HBS, various vendor or provider websites and databases.

Ability to develop new approaches, streamline processes and create positive customer interactions.

Identify confidential information and maintain strict confidentiality of information.

Prioritizes and plans work activities and uses time efficiently.

Demonstrates accuracy and thoroughness, monitors own work to ensure quality and applies feedback to improve performance.

Adapts to changes in the work environment, manages competing demands and can deal with frequent change, delays, or unexpected events

TraxPlus takes pride in our company culture, so team members should also hold our values as true to their own. Our core values are Honesty, Respect, Hard Work, Commitment, Dedication, Teamwork, Safety, Enthusiasm, Expense Control, Professionalism.

Candidates must be able to pass a background check, drug test and/or MVR check, as applicable for the role.

Our Rewarding Career Options Include the Following Benefits:

Company supplemented Medical, Dental, and Vision Insurance

Company paid $50,000 life and AD&D

401k and 401k match after six months of employment

Monday-Friday work week 8 am- 5 pm

80 hours Paid Time Off after 90 days

7 Paid Holidays annually

Advancement Opportunities

TraxPlus is an Equal Opportunity Employer

Job Type: Full-time

Pay: From $15.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: In person