Accounting Clerk I

Position Information

This position is security sensitive and subject to Texas Education Code 51.216, which authorizes the employer to obtain criminal history record information.

Posting Information

Please Note: A criminal background check will be conducted on candidate finalist prior to the offer of employment. Resume and Cover Letter is required. Unofficial transcripts required prior to campus interview, official transcripts required upon hire. Your application for the position will not be complete until you receive an online confirmation number at the end of the of the process of applying for a position.
In compliance with House Bill 558 passed during the 76th Legislative session, Lamar State College-Port Arthur requires that all male U.S. citizens from 18 to 26 years of age provide proof of registration with the Selective System or exemption from such registration, prior to employment.
If you have questions, please contact the Human Resources Office at (409) 984-6237 or (409) 984-6259.
LSCPA's Annual Security and Fire Safety Report is provided in compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (20 USC 1092(f), 34 CFR 668.46).
Lamar State College-Port Arthur is an E-Verify Employer. EEO/AA

Accounting Clerk I reports to Director of Finance. Process payments by posting to student accounts; post miscellaneous payments, and post to department accounts. Maintain accurate cash drawer. Manage all Dual enrolled students and classes. Create and maintain collection spreadsheet for Retail Merchants.

Physical Requirements:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, talk and see. The employee is occasionally required to stand, walk, squat, and bend. The employee must regularly carry up to 15 pounds, and move up to 15 pounds.

Essential Job Functions

Process payments by posting to student accounts; post miscellaneous payments, and post to department accounts. Maintain accurate cash drawer.

Assist students with questions about their account. Answer phone inquiries.

Open and close office as needed.

Assign duties for student workers in area as needed.

Order supplies for Business Office.

Receive and manage Business Office email request from students.

Manage all Dual enrolled students and classes, ensuring that flat fees are attached to correct classes.

Place Dual enrolled students on correct contracts and exemptions if needed.

Create and maintain collection spreadsheet for Retail Merchants.

Create and send out three letters to each student with a balance. Verify payments to students' accounts each month. If payments are not made monthly, accounts are sent for collections every six months.

Every six months write off students' accounts in Banner that have not made payments. Update and correct spreadsheet and send to Retail Merchants

Receive inventory list of students sent to collections from Retail Merchants and verify correct amount. Update binder with new list.

After last installment date, run process to place holds on accounts. Run reports to make sure all holds are placed correctly.

Run unpaid reports before each drop date and work with Financial Aid and admissions before drop dates.

Send out text informing students that they have been dropped from their classes for non-payment.

Participate in campus committees and events.

Other duties as assigned by immediate supervisor or other department leaders.