Utilities Natural Gas Operations Administrative Assistant

A Utilities Natural Gas Operations Administrative Assistant plays a crucial role in supporting the project manager in planning, coordinating, and executing Natural Gas utility projects. This position requires a strong understanding of Natural Gas systems, project management principles, and excellent organizational and communication skills.

Job Outline: Utilities Natural Gas Operations Administrative Assistant

Job Responsibilities:

Project Coordination:

• Assist in the planning, scheduling, and execution of Natural Gas utility projects.
• Coordinate with project team members, contractors, and stakeholders to ensure tasks are completed on time and within budget.
• Resource and process government bid projects.
• Monitor project progress and provide regular updates to the project manager.

Documentation and Reporting:

• Maintain project documentation, including contracts, permits, and regulatory compliance records.
• Prepare progress reports, budget updates, and other project-related documentation for review by the project manager.
• Assist in the preparation of project proposals, budgets, and cost estimates.

Data Management:

• Collect, organize, and analyze data related to project performance, resource allocation, and budget tracking.
• Assist in maintaining databases and project management software tools.

Stakeholder Communication:

• Communicate with internal and external stakeholders, including regulatory agencies, customers, and contractors.
• Respond to inquiries and provide information related to project status, timelines, and requirements.

Safety and Compliance:

• Ensure that safety protocols and regulatory requirements related to Natural Gas projects are followed.
• Assist in obtaining permits and approvals necessary for project implementation.

Resource Management:

• Assist in resource allocation, including labor, equipment, and materials, to ensure efficient project execution.
• Monitor and track project expenses and budgets.

Problem Solving:

• Identify and address issues or obstacles that may arise during project implementation.
• Collaborate with the project manager to develop solutions and contingency plans.

Qualifications:

• Education: A bachelor's degree in engineering, project management, or a related field is typically preferred. Relevant work experience may be considered in lieu of formal education.
• Knowledge of Natural Gas distribution is a plus but not a required.
• Experience with DOD/Government Contracts strongly preferred.
• Experience supporting bid and proposal processes.
• Project Management Skills: Familiarity with project management methodologies and tools, such as Gantt charts, project scheduling, and budgeting.
• Communication: Excellent written and verbal communication skills for effective collaboration with team members and stakeholders.
• Organization: Strong organizational skills to manage project documentation, schedules, and resources efficiently.
• Technical Proficiency: High proficiency in MS Office Applications (Word, PowerPoint, Outlook, Excel)
• Regulatory Awareness: Ability to identify and address.
• Problem-Solving: Ability to identify issues, assess situations, and propose solutions in a dynamic project environment.
• Attention to Detail: A keen eye for detail to ensure accuracy in documentation and compliance with regulations.
• Team Player: Collaborative attitude and the ability to work effectively as part of a project team.
• Adaptability: Flexibility to adapt to changing project requirements and priorities.