Training Records Administrator - Office Administrator Iv Opt 2 (Typing)

Agency : Department of Corrections - Decatur Training Academy
Opening Date/Time: 12/5/202312:00 A.M.
Closing Date/Time: 12/19/2023 11:59 P.M.
Salary: Anticipated Starting Salary: $4,331/month: CBA Applies: Full Range: $4,331 - $6,498/month
Job Type: Salaried Full Time
County: Macon
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Corrections must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 33138
Position Overview
The Illinois Department of Corrections is looking for a professional Training Records Administrator to serve underneath the Manager of Staff Development & Training. The selected candidate will supervise clerical staff and will monitor all entries into the Learning Management System. Additional duties include maintaining the Learning Management System for the Illinois Department of Corrections. Also, the selected candidate will act as a liaison with Program heads and Facility Training Coordinators to ensure training needs are met for all agency employees and trainees. If interested in this job opportunity, please apply according to the instructions on the job posting. We encourage all qualified applicants to apply.
Job Responsibilities

1. Serves as working supervisor.
2. Enters enrollment information, class credits, class information to maintain the Learning Management System for pre-service and in-service programs.
3. Maintains a Learning Management System for all areas of IDOC.
4. Coordinates scheduling of transportation, linen services, housekeeping, and food services.
5. Coordinates operations with other facilities such as Public Safety Shared Services, facility Business Managers, and other Department heads.
6. Keyboards complex charts, statistical reports, documents, forms, memoranda and letters including legal, medical and psychological terminology where an understanding of specialized terms is required to ensure clarity and accuracy.
7. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

1. Requires knowledge, skill and mental development equivalent to completion of two (2) years of study at a secretarial/business college and two (2) years of office experience; or completion of high school and four (4) years of Office Assistant experience; or four (4) years independent business experience.
2. Requires the ability to keyboard accurately at 30 words per minute.

Preferred Qualifications (In Order of Significance)

1. Prefers at least two (2) years of experience working using a Learning Management System.
2. Prefers at least two (2) years of experience coordinating multiple support services schedules for a medium to large sized organization (50 or more employees) such as the scheduling of transportation, linen services, and housekeeping.
3. Prefers at least one (1) year of supervisory experience.
4. Prefers at least one (1) year of experience communicating and interacting with management, the public, and other government officials.
5. Prefers at least two (2) years of work experience compiling documentation to assemble and submit weekly, monthly, quarterly and/or yearly reports.
6. Prefers at least one (1) year of experience communicating and interacting with management, government officials, advocacy organizations, and the public.
7. Prefers at least one (1) year of experience serving as a liaison between different areas in an organization.
8. Prefers at least one (1) year of office experience working with the Microsoft Office suite or equivalent computer software.

Conditions of Employment

1. Requires ability to pass the IDOC/IDJJ background check.
2. Requires the ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.
3. Applicants are required to abide by all vaccine and/or other medical standards as set out by the employer.

About the Agency
The Illinois Department of Corrections is a multicultural agency deeply committed to ensuring diversity, equity, and inclusion. This commitment is at the forefront of our operations, hiring, policies and procedures, and training. We recognize the benefit of workplace empowerment, the importance of diversity and fully support an environment where ALL employees are treated fairly, respectfully, and have equal access to opportunities and resources necessary to thrive and contribute to the agency's success. IDOC genuinely values the differences of individuals in our custody and is committed to ensuring a healthy living environment where they feel valued, respected, and included.
Through our commitment to Diversity, Equity, and Inclusion (DEI), we shall establish and uphold agency policies and practices conducive to eliminating all forms of exclusion including, but not limited to, racism, ageism, ableism, sexism, discrimination based on sexual orientation and gender, and religious oppression.
The IDOC team works to serve justice in Illinois and increase public safety by promoting positive change in behavior of individuals in custody, operating successful reentry programs, and reducing victimization.
Employees enjoy excellent benefits, including health, vision, and dental insurance; retirement plan and deferred compensation; state holidays and other benefit time off; and pre-tax benefit programs. The department also offers extensive training and career advancement opportunities.
The Illinois Department of Corrections is proud to be an Equal Opportunity Employer.
Work Hours: 8:00 A.M. - 4:00 P.M. Monday - Friday
Work Location: 980 West Grove Road, Decatur, Illinois 62521
Agency Contact: suzanne.latourelle2@illinois.gov
Job Family: Office & Administrative Support; Employee Services; Public Safety
This position DOES NOT contain "Specialized Skills" (as that term is used in CBAs).
APPLICATION INSTRUCTIONS
Use the "Apply" button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees - a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the "View Profile" link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com - click "Application Procedures" in the footer of every page of the website.
The main form of communication will be through email. Please check your "junk mail", "spam", or "other" folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com