Technical Coordinator/Office Manager

Who We Are

For over two decades, The Falcon Group’s mission has been to understand our client’s variety of needs, while keeping to their anticipated budget and exceeding their desired results. The Falcon Group’s stellar services include Architectural Services and Civil, Structural, Construction & MEP Engineering Services, and much more.

The Team

Here at The Falcon Group, with 100+ experts, we have made it our mission to deliver exceptional customer service to our diverse client base (community associations, industrial, commercial, and retail buildings, hospitality & healthcare).

With offices across the East Coast, and licensed in NJ, PA, NY, DC, DE, CT, FL, MD, VA and MI, the firm is rapidly growing, so we are always looking to recruit talented professionals. Whether you are looking to hone your craft or pick up new skills and specialties, The Falcon Group is a team to support your professional and personal growth.

Job Summary

Immediate Opening for an energetic Technical Coordinator/Office Manager to provide administrative support in our New York, NY location. The Technical Coordinator/Office Manager is responsible for assisting with all events and happenings related to a project, including but not limited to sending proposals, reports, specification and bidding documents to clients, bidding, bid analysis, and project meetings.

Essential Functions

• Proofreads, formats, and edits letters, reports, and all other correspondence from draft stage to client-ready work.
• Responsible for timely distribution of proposals, documents or reports being mailed, faxed, emailed or overnighted. 
• Assists with filing and maintaining organized records, files, drawings, or other data essential to the project and ensures they are complete and stored appropriately.
• Assists in answering phone and performs office management duties.
• Works closely with teams to understand the scope of work, budget, goals, deliverables, and timeline to ensure project success.
• Responsible for setting up new clients and projects and facilitating project tracking in Ajera.
• Assists in preparing proposals, reports, specifications, finalizing bid forms and construction documents and distributes same to clients for review and contractors for bidding.  Further assists in collecting contractor bids and prepares bid comparison tables and setting up future project cost projection tables for cost estimates and payment applications.
• Organizes field data to facilitate analysis and problem solving.
• Works with Executives on receivables and client project maintenance for billing and account accuracy.
• Participates in administrative staff meetings.
• Performs other related duties as assigned.

Education

• Bachelor’s degree from a four-year college or university, or relevant work experience.

Estimated salary range for this position is $50,000.00 to $70,000.00.

The salary listed is an estimate and not guaranteed. The salary offered will vary based on experience, education, skills, abilities, and certifications/license.

Work Experience

• One to two years of experience, and/ or training, or equivalent combination of education and experience.

Skills:

• Proficiency with MS Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Excellent spelling, grammar, and proof-reading skills.
• Always presents in a professional manner.
• Self-starter with strong multi-tasking and follow-up skills.
• Ability to prioritize.
• Good time management skills and proactive approach.
• Strong attention to detail while maintaining consistent workflow and meeting deadlines.
• Ability to work independently as well as part of a team.
• Excellent customer service skills to represent the organization with clients, affiliates, and outside agencies and to efficiently obtain needed information.
• Ability to work overtime if needed.

Employee Benefits

We offer competitive salaries, professional work environments and a comprehensive benefits package. Benefits include:

• Medical, Dental and Vision coverage, where we pay a portion of the premiums.
• Supplement Insurance Options- Life, AD&D, Legal Plan, Pet Insurance, Critical Illness, Hospital Indemnity and Accident Plans. 
• Fully Company funded Short-Term & Long-Term Disability benefits.
• 401K- A retirement program where we provide a match up to 3%.
• We offer Paid Holidays, Paid sick time and Vacation days.
• Employee Referral Program.
• Employee Recognition Program.
• Continuing Education Reimbursement.
• Professional Licensing Assistance.
• Jury Duty Leave.
• Maternity/Paternity Leave.
• Mobile Phone Reimbursement/ discounts. 
• Employee Assistance Program.
• Workers Compensation.

Equal Opportunity Employer/ Veterans/ Disabled

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