Technical Coordinator/Expeditor

Who We Are

For over two decades, The Falcon Group’s mission has been to understand our client’s variety of needs, while keeping to their anticipated budget and exceeding their desired results. The Falcon Group’s stellar services include Architectural Services and Civil, Structural, Construction & MEP Engineering Services, and much more.

The Team

Here at The Falcon Group, with 100+ experts, we have made it our mission to deliver exceptional customer service to our diverse client base (community associations, industrial, commercial, and retail buildings, hospitality & healthcare).

With offices across the East Coast, and licensed in NJ, PA, NY, DC, DE, CT, FL, MD, VA and MI, the firm is rapidly growing, so we are always looking to recruit talented professionals. Whether you are looking to hone your craft or pick up new skills and specialties, The Falcon Group is a team to support your professional and personal growth.

Job Summary

Immediate Opening for an energetic Expeditor to provide administrative support in our New York, NY location. The Expeditor is responsible for filing job applications to obtain work permits, filing certificates, attending violation hearings, filing reports and applications.

Essential Functions

• Prepare standard form contracts for construction projects (training will be provided)
• Perform all aspects of bidding for construction projects including online bidding software (training will be provided)
• Interprets permit applications and drawings.
• Recommends documents needed for permits.Explains building codes.

• Files job applications to obtain work permits.

• Files certificates of Correction for DOB and ECB violations.
• Attends violations hearings.
• Files FISP reports and applications.
• Schedules meetings, follows up on pending documentation, compliance related issues pertaining to the client jobs.
• Proofreads, formats, and edits letters, reports, and all other correspondence as needed.
• Responsible for timely distribution of documents needed for permits, certifications pertaining to the job. 
• Assists with filing and maintaining organized records, files, drawings, or other data essential to the project.
• Assists with office support as needed.
• Works closely with teams to understand the scope of work, budget, goals, deliverables, and timeline to ensure project success.
• Organizes field data to facilitate analysis and problem solving.
• Participates in administrative staff meetings.
• Performs other related duties as assigned.

Education

• Bachelor’s degree from a four-year college or university, or relevant work experience.

Work Experience

• One to two years of experience, and/ or training, or equivalent combination of education and experience.

Licenses & Certifications

• NY Department of Buildings Filing Representative license required.

Estimated salary range for this position is $75,000.00 to $95,000.00.

The salary listed is an estimate and not guaranteed. The salary offered will vary based on experience, education, skills, abilities, and certifications/license.

Skills:

• Proficiency with MS Office (Word, Excel, Outlook).
• Excellent written and verbal communication skills.
• Excellent spelling, grammar, and proof-reading skills.
• Always presents in a professional manner.
• Self-starter with strong multi-tasking and follow-up skills.
• Ability to prioritize.
• Good time management skills and proactive approach.
• Strong attention to detail while maintaining consistent workflow and meeting deadlines.
• Ability to work independently as well as part of a team.
• Excellent customer service skills to represent the organization with clients, affiliates, and outside agencies and to efficiently obtain needed information.
• Ability to work as needed being flexible to organizational needs.

Employee Benefits

We offer competitive salaries, professional work environments and a comprehensive benefits package. Benefits include:

• Medical, Dental and Vision coverage, where we pay a portion of the premiums.
• Supplement Insurance Options- Life, AD&D, Legal Plan, Pet Insurance, Critical Illness, Hospital Indemnity and Accident Plans. 
• Fully Company funded Short-Term & Long-Term Disability benefits.
• 401K- A retirement program where we provide a match up to 3%.
• We offer Paid Holidays, Paid sick time and Vacation days.
• Employee Referral Program.
• Employee Recognition Program.
• Continuing Education Reimbursement.
• Professional Licensing Assistance.
• Jury Duty Leave.
• Maternity/Paternity Leave.
• Mobile Phone Reimbursement/ discounts. 
• Employee Assistance Program.
• Workers Compensation.

Equal Opportunity Employer/ Veterans/ Disabled

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