Student Services Administrative Assistant

Job Description_______________________________________________________________________ Job Title: Student Services Administrative AssistantLocation: El Reno CampusReports To: Campus DirectorFLSA Status: Non-ExemptBenefits: Employee Health, Dental and Vision Insurance; Oklahoma Teacher Retirement; Vacation, Sick, Personal, and Emergency Leave; Paid Holidays; $2400 Flex Benefit; Employee Tuition Reimbursement Assistance; 401(a) Employer MatchJob Group: KTC Data Code: 9Prepared By: Jennie Croslin, Campus Director, El RenoPrepared Date: 05/04/2023_______________________________________________________________________ SUMMARYProvides secretarial support to the Campus Director, Assistant Campus Director, Director of Student Services, Program Administrators, Financial Aid Officer, and Career Counselors. Excellent word processing and document formatting skills; Ability to develop basic spreadsheets; Ability to enter data and perform basic functions in a database; Ability to work in a computer network environment; Ability to operate common office machines. Must exhibit professional behavior at all times; demonstrate the ability to work with others in a cooperative effort; maintain a positive work environment; maintain composure in stressful situations.

EDUCATION and EXPERIENCEHigh School diploma or GED and one-year related experience and/or training. Strong computer literacy skills preferred. Experience with career tech programs and/or education-related experience preferred.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.Display professional attitude toward fellow workers, supervisors, students, and patrons at all times.Greet students, visitors, faculty, and staff and provide information and assistance as needed.Provide secretarial support to the Campus Director, Assistant Campus Director, Director of Student Services, Program Administrators, Financial Aid Officer, and Career Counselors including but not limited to preparing and processing correspondence, phone calls, filing, preparing reports, procurement of supplies for the office and for the break room, copying, faxing, and scheduling meetings & meeting rooms.Assist with switchboard duties as needed; greet/direct incoming visitors.Apply computer literacy skills across multiple platforms including Sonis, Canvas, Microsoft Office, and Google.Assist with student record keeping in Sonis including attendance, data entry, building courses, registering students for class, and creating and maintaining student files.Assist with the recruitment and enrollment of all full-time program students including but not limited to data collection, data entry, and creating and maintaining student files.Act as back for reporting student attendance and grades to sending schools, Director of Student Services, and Program Administrator.Maintains and monitors certified staff files including certification records and staff development records.Prepare required reports for sending schools and state and federal agencies.Provide assistance where needed in the Student Services department.Performs all other duties as assigned by the administration. Hours: Monday - Friday, 7:30 AM - 4:30 PM WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to risk of electrical shock and vibration. The noise level in the work environment is usually moderate.

Canadian Valley Technology Center District No 6 is an Equal Opportunity Employer and does not discriminate on the basis of race, color, sex, pregnancy, gender, gender expression or identity, national origin, religion, disability, veteran status, sexual orientation, age or genetic information.