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Form of workLeading Data Platform with global offices and over 1,000 employees is looking for a Sr. Executive Assistant to support their CHRO. This is an amazing opportunity to be a right-hand partner, have an outsized impact across the organization, and work on high-visibility projects! Must have previous experience supporting a C-level executive within a high-growth organization and interacting with the Board of Directors. 20 EA’s across the org, it’s an incredibly collaborative and supportive team. This is a hybrid role, 2-3 days/week based in San Francisco. 150-165K+ DOE + excellent benefits, 401k, & unlimited PTO!
Responsibilities:
- Provide daily admin and organizational to the CHRO, including engaging with internal and external clients and facilitating many areas of interdepartmental communication.
- Coordinate and maintain the CHRO's calendar by organizing and arranging meetings and conferences. Prioritizing functions and meetings, and ensuring that arrangements, deadlines, presentations, and logistics are handled without incident.
- Prepare reports on the state of significant projects, meeting action item reports, and updates that keep the CHRO abreast of the status of projects, initiatives, and general operations at all times. Maintain and successfully manage the weekly, monthly, and long-term objectives of the scorecard, ensuring that required projects and follow-up activities are carried out.
- Eliminate obstacles and blockages that prevent the CHRO office and time from operating efficiently. Proactively and independently solve problems, manage resources, ensure tasks and assignments are completed, and meet project deadlines.
- Set up and arrange senior staff meetings, departmental meetings, meetings with external clients, and events, including travel logistics, agenda preparation, presentations, and general flow, to guarantee each meeting's success.
- Assume the role of senior administrative leader, ensuring that other administrative support in all departments can coordinate and complete needed office and administrative responsibilities. Including coordinating with leadership and support in all corporate divisions and ensuring timely reminders are sent out, as well as collecting and compiling deliverables as necessary.
- Plan and prepare for all CHRO meetings, both internally and externally, by developing or researching background information on meeting participants, gathering information pertinent to the subject matter, and ensuring the CHRO is knowledgeable about the meeting agenda and related topics.
- Prepare reports by gathering and evaluating data pertaining to the organization and the CHRO's responsibilities. Create spreadsheets and charts, G-Suite presentations, visual representations, and diagrams, and save the CHRO time by reading, investigating, and distributing correspondence, composing letters and papers, gathering and analyzing data, and starting interactions.
- Prepare written replies to the CHRO communication, such as consumer inquiries, ideas, odd-form complaints, invitations, etc.; direct certain external correspondence to the relevant personnel and guarantee a prompt response. Notifie the CHRO of any odd or delicate correspondence.
- Support all facets of customer interaction, including the authoring text for outbound customer contacts and revising customer service talking points, frequently asked questions, and customer service training materials.
- Implement continuous process enhancements utilizing technology and best practices to enhance the efficiency of executive office operations.
- Completes specific initiatives specified by the chief executive officer.
Qualifications:
- 10+ years of experience directly supporting and working with CHRO or C-suite level executives is required.
- Experience planning and directing projects with varying scopes and business impact, including annual planning, analysis and forecasting, and other critical initiatives is required.
- Must understand the sensitive nature of working in the senior executive office and have good judgment, tact, and diplomacy, and maintain the highest levels of judgment and integrity is required.
- Highly skilled and experienced project manager seeking a challenging role as a superhero with multiple "superpowers."
- Possessing exceptional project management expertise, including managing complex tasks such as board planning, earnings call planning, travel, and crisis management.
- A cultural fit for the organization, serving as a brand ambassador and leading by example.
- Proven experience in publicly traded companies or large organizations with a strong IQ/EQ, strong work ethic, attention to detail, charisma, quick smarts, intuition, and the ability to make quick decisions.
- Willing to go above and beyond to ensure success and exceed expectations.
- Excellent written communication and interpersonal skills and the ability to interact positively with all levels within the organization including senior executives, vendors, media, and peers are required.
- Ability to foresee future needs and act proactively to fulfill the business needs of executive leadership and be flexible in the face of changing priorities is required.
- Strong organizational and problem-solving skills and impeccable attention to detail, with strong proofing and editing skills is required.
- Competent in using technology to improve work efficiency. Super-user proficiency with the full G-Suite, including Google Sheets, Docs, Slides, and Gmail and video conferencing platforms is required.
- Must be committed to the the company's core principles, and workplace values, including a demonstrated commitment to diversity and inclusion is required.
- BA/BS degree is required.
- Work in the San Francisco office 2-3 days per week is required.
*Please Note: Your application will be considered for all open positions. You do not need to apply for multiple roles.
