Soah | Deputy Clerk Iii | Austin

Job Description
JOB DESCRIPTION
Performs advanced (senior-level) clerical work in SOAH's Chief Clerk's Office. Work involves maintaining records, filing, tracking and managing cases filed with SOAH. Works under limited supervision, with moderate latitude for the use of initiative and independent judgment.
This position works in a hybrid work environment where employees must be able to work physically in the office regularly as needed and at home, depending on business needs. When working from home, adequate space and infrastructure, to include reliable high-speed internet, must be in place to support business needs.
ESSENTIAL JOB FUNCTIONS

• Receives and processes cases referred from other state agencies.
• Examines documents received for initial referrals and filings in existing cases to ensure completeness and accuracy.
• Maintains case files and records in the case management system.
• Performs data entry concerning hearing dates, continuances, case dispositions and other case-related events in SOAH's Case Management System.
• Works closely with Legal Secretaries, Legal Assistants and Administrative Law Judges.
• Provides instruction on the use of the electronic filing system to state agencies and parties.
• Provides information to attorneys, state agency staff, parties to administrative hearings and the public regarding SOAH's policies and procedures.
• Securely maintains confidential data in accordance with agency policies.
• Prepares hearing rooms on a rotating basis with other Deputy Clerks. This may include coordinating with other departments such as IT for such matters as a projector and screen.
• Attends work regularly in accordance with state and agency leave policies.
• Performs related duties as assigned.

Qualifications:
MINIMUM QUALIFICATIONS

• Graduation from a standard high school or equivalent.
• Two years' experience in performing administrative or legal support work.
• Proficiency in the use of Microsoft Office products.
• College credit may be substituted for experience on a year-for-year basis.

PREFERRED QUALIFICATIONS

• Experience in a court or legal setting.
• Experience with case management, docket management or court administration systems.
• Experience in using e-File Texas.

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of legal forms, terms, pleadings, and statutes and rules governing contested case proceedings.
• Skill in the operation of office equipment.

• Skill in using Microsoft Office products.
• Skill in using e-File Texas.
• Ability to manage and maintain court cases, files, and records.
• Skill in the use of a case management system.
• Ability to receive and respond positively to constructive feedback.
• Ability to work cooperatively with others in a professional office environment.
• Ability to use sound judgement.
• Ability to communicate effectively, orally and in writing.
• Ability to securely handle and maintain confidential files in accordance with agency policies.
• Ability to produce accurate work with attention to detail.
• Ability to organize and prioritize work.
• Ability to work from home and in office, as required, with equipment provided by SOAH.

VETERANS
Use your military skills to qualify for this position or other jobs. Please visit the Texas Workforce Commission's Skills to Work at https://texasskillstowork.com to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets.
Additional military crosswalk information may be found on the Texas State Auditor's website at https://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf
ADDITIONAL INFORMATION

• Professional references may be requested following the interview.
• Employees will be required to provide their own internet access to work from home.
• Applicants contacted for interviews who need special accommodations should notify Human Resources prior to the interview.
• The State Office of Administrative Hearings (SOAH) does not discriminate on the basis of race, color, national origin, sex, religion, age, genetic information, or disability in employment or provision of services.
• SOAH is an Equal Opportunity Employer.
• SOAH participates in e-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.
• Men aged 18 through 25 must be registered with the Federal Selective Service System or have an exemption from registration.
• Positions that require travel will require a driving record check upon initial employment and annually thereafter.
• All positions are security sensitive. It is the policy of the State Office of Administrative Hearings to conduct a criminal background check, including a review of driving history, on any applicant who is under final consideration for employment. This applies to all full-time, part-time, regular, temporary or student positions.

BENEFITS
Positions with the State Office of Administrative Hearings may offer the following benefits:

• State-paid health insurance (a 60-day waiting period will apply if not currently employed by the State of Texas)
• State-paid life insurance for the employee
• Retirement plan
• Monthly annual and sick leave accruals
• An average of 13 paid holidays per fiscal year (September 1st through August 31st)
• Participation in agency-sponsored work alternative programs
• Participation in agency Employee Assistance Plan (EAP) Optional benefits that may include employee costs
• Dependent health insurance
• Texa$aver 401(k) and 457 programs
• TexFlex healthcare and dependent care reimbursement accounts
• Dental insurance
• Term life insurance
• Short-term and long-term disability coverage