Senior Deputy Court Clerk

Salary: $18.78 - $27.23 Hourly
Location : Allen, TX
Job Type: Full Time
Job Number: 02998
Department: FINANCE-MUNICIPAL COURT
Division: MUNICIPAL COURTS
Opening Date: 03/06/2024
Closing Date: 3/20/2024 5:00 PM Central
Description
HIRING RANGE: $1,502.22 - $1,840.29 Biweekly
FULL SALARY RANGE: $1,502.22 - $2,178.34 Biweekly
The City:
With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions, and quality of life make it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.
The City's Mission is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced".
Our employees serve the citizens of Allen with the following values:

• People First - Giving priority to others
• Respect - Treating others with courtesy and dignity
• Integrity - Serving with honesty, trust, and hard work
• Deliver - Following through on commitments while exceeding expectations
• Excel - Creating an innovative and improving work environment

The purpose of this position is to assist with the operations of the Municipal Court. This is accomplished by providing customer service and support and maintaining records and databases. This position provides increased responsibility for duties such as maintaining all necessary databases and paperwork for the City of Allen Municipal Court, creating warrants, scheduling court dates, controlling court dockets, processing court appearance bonds, and coordinating other activities as needed. This position will be cross-trained to perform the duties of Bond Clerk, Warrant Clerk, and Docket Clerk in order to rotate positions as necessary. This position does not provide direction to other employees.
Essential Functions
This information is intended to be descriptive of the key responsibilities of the position. The following examples do not identify all duties performed by any single incumbent.

• Provide departmental support for various areas by assisting with customer service, entering data, providing computer support, resolving problems, and attending municipal court sessions to process paperwork as required.
• Assist the public by retrieving information and files, providing general information regarding the scheduling of court activities, defensive driving, warrants and processing extensions; assists the public in problem solving and research activities.
• Assist with the processing, posting, balancing, reconciliation, and deposit of various payments for court services and citations.
• Provide staff assistance to the Court Administrator/Court Supervisor; prepare periodic reports of municipal court activities; prepare and present staff reports and other correspondence as appropriate.
• Maintain working knowledge and understanding of state laws, local laws/regulations and legal opinions basic to municipal court operations (i.e., Texas Traffic Laws, Texas Criminal Laws, Texas Alcohol Beverage Code, City Ordinance, and Attorney General Opinions).
• Perform various administrative tasks requiring interaction and coordination with departmental staff, Judge, Prosecutor offices and other City departments such as Finance, Police, Fire, Public Works, Animal Control, Environmental Services and other related agencies.
• Perform related duties as required and all other duties as assigned.

Additional essential functions as it relates to the respective area or work
Warrants

• Create Capias, Capias Pro Fines, Bench Warrants, Failures to Appear and Violations of Promises to Appear, for Judge's signature.
• Maintain warrant database and filing system.
• Prepare and mail warrant courtesy notices and other correspondence.
• Steer activities associated with warrant lists for the Allen Police Department, and the Texas Warrant Roundup.

Dockets

• Schedule cases, summon defendants and witnesses, and prepare case files for court hearings, create and maintain database and filing system for Junked Vehicle cases, Property Hearings, Vehicle Impound Inventories, Animal Seizures, Administrative Warrants, and Emergency Protective Orders.
• Prepare and mail Show Cause Hearing notices and Past Due Violation notices.
• Schedule cases for Trials by a Judge and Jury Trials including summoning juries and preparing trial documents.
• Prepare and submit appeals and transcripts to the Collin County District Clerk's Office.
• Attend municipal court sessions to process paperwork as required.

Bonds

• Process court appearance bonds, jail cash and surety bonds, time served orders, community service orders, and indigency orders.
• Successfully navigate cases through the Bond Forfeiture process up to and including Judgment Nisi stage.

Job Requirements
Education & Experience
Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Six (6) months of advanced study or training past the high school equivalency plus two (2) years of relevant experience.

Other combinations of education and experience may be considered.
Certification and Other Requirements

• Valid Texas Class C Driver's License
• Level I Court Clerk Certification or the ability to achieve within one (1) year of the hire date

Overall Physical Strength Demands
Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Supplemental Information
Nestled within the heart of Texas, the City of Allen stands as a beacon of community spirit and opportunity. Guided by a mission to achieve excellence in every facet of community management and service provision, the City of Allen fosters an environment where public confidence flourishes alongside the well-being of its citizens.
In Allen, the possibilities are endless, and the sense of community is unparalleled. Whether you're seeking a place to work, live, or play, Allen offers something for everyone. Join us and experience the warmth, diversity, and boundless opportunities that define the culture of the City of Allen, where we do Work That Matters.
But don't just take our word for it; check out the video below to hear from some of our current employees:
Health & Dental Insurance
The City of Allen offers a choice of two PPO Medical Plan options for full-time employees. Vision insurance is included through enrollment in either of these plans. Employees also have the option of participating in an indemnity Dental Plan. Coverage is available to all full-time employees and their dependents under these plans at group rates. Employee insurance coverage goes into effect the first day of the month following 30 days of employment.
Insurance Coverage
Basic Group Life Insurance and Accidental Death and Dismemberment protection is provided to eligible full-time employees in the amount of one time the annual salary up to a maximum of $250,000 for each benefit.
Long-Term Disability Insurance is provided at no cost to full-time employees.
The City of Allen also offers optional programs that include Short-Term Disability, Voluntary Supplemental Life, Dependent Life and Voluntary AD&D insurance group rates.
Flexible Spending Accounts
Participation in Flexible Spending Accounts through payroll deduction for Health Care and Dependent Care expenses is also available for full time employees.
Wellness Program
The City of Allen administers a wellness program for full-time employees which provides premium reimbursement for participation in various wellness programs throughout the year.
Workers Compensation
All employees are covered by workers compensation for injuries sustained in the line of duty.
Holidays
Employees receive nine paid holidays per year, including one personal day.
Vacation
Employees with less than ten years of service are eligible to earn 120 hours per year. Employees with ten or more years of service are eligible for 160 hours per year.
Sick Leave
Full-time employees on a 40-hour workweek shall accrue 4.62 hours towards sick leave per pay period. There is no limit to the amount of sick leave hours accrued.
Retirement
The City of Allen participates in the Texas Municipal Retirement System (TMRS): All full-time employees must participate in the Texas Municipal Retirement System. TMRS is a qualified tax deferred retirement plan under Section 401 of the IRS. Seven (7%) percent of gross earnings are deducted each payroll as a pre-tax deduction and deposited into the member account. When an employee becomes vested and retires, the City provides 2-to-1 matching contributions. The City of Allen also participates in Social Security.
Deferred Compensation
The City of Allen offers an optional deferred compensation 457 plan in which employees can contribute a portion of their salary, before taxes, to a retirement account.
Longevity
Employees who have been with the City of Allen at least a year receive $4 per month for every month worked.
01
In the questions that follow, you will be asked for information about your education and work history. Answers provided in this supplemental questionnaire must be substantiated and verifiable in the employment history section of your application.Please be aware that submitting a resume in lieu of completing the employment history section of the application and failing to provide all of the information requested in these supplemental questions will deem your application "Incomplete", so please be thorough in answering the questions.Please indicate whether or not you accept these terms by checking the appropriate box below.

• Yes
• No

02
Are you legally authorized to work in the United States?

• Yes
• No

03
Are you currently employed by or have you worked for the City of Allen in the past?

• Yes
• No

04
Do you have at least six (6) months of advanced study or training beyond a high school diploma or GED?

• Yes
• No

05
How many years of relevant experience do you have? Please note: All relevant experience must be listed on the application.

• 4 or more years
• 2 - 4 years
• 1 - 2 years
• Less than one year
• No experience

06
Do you currently hold a Level I Court Clerk Certification? Please note: If you answered "No," you must obtain this certification within twelve (12) months of hire.

• Yes
• No

07
Do you have a current and valid Driver's License?

• Yes
• No

08
If you do not currently hold a valid Driver's License, are you able to obtain one prior to employment?

• Yes
• No
• Not applicable

09
I acknowledge that I will be required to pass the CJIS and fingerprint check and have the ability to comply with state and federal requirements for standards.

• Yes
• No

Required Question