Deputy City Clerk (City Clerk's Office)

Position will be open until filled.

GENERAL PURPOSE: Coordinates and performs a variety of research, technical and administrative functions in support of City Clerk's Office operations; assist in the administration of City Council meetings, open records requests, records management, boards and commissions, TABC license applications, permits, and elections; prepares correspondence and various types of legal documents. Provide complex and confidential support to the Mayor, City Council, City Manager, and City Clerk. Performs in an official capacity in the absence of the City Clerk.

PRIMARYDUTIES AND RESPONSIBILITIES:

• Assists in the preparation and distribution of City Council agendas. Attends City Council meetings and records official proceedings; prepares and preserves minutes and other documents.
• Proofreads and files ordinances and resolutions. Manages electronic copies of the City Charter and Code of Ordinances. Maintain official records and archives of the City including ordinances, resolutions, and minutes; certifies copies as required.
• Manages and maintains records for all City departments in accordance with State regulatory requirements governing the tracking, storage, retrieval, and destruction of municipal records.
• Receives applications for elected office and verifies completion. Assist with the preparation of election information for council, mayoral, and police chief candidates, election orders, resolutions, notices, and other pertinent documents. Files Statements of Elected Officials and assist board members in filing statements of appropriate offices.
• Receives, processes, and disseminates requests for public information citywide.
• Serves as contact for board liaisons regarding board appointments and attendance records, Open Meeting requirements, and compliance with City Charter and Board Bylaws.
• Receives and processes formal petitions relating to initiatives, referendums, or recalls, examines and certifies results.
• Assist in development and implementation of policies and standard operating procedures.
• Processes and issues various types of municipal licenses and permits to the public.
• Acts on behalf of the City Clerk in his/her absence and performs related duties.
• Other duties as assigned.
• Hours: Monday through Friday, 8:00 am through 5:00 pm.
• Regular and timely attendance is required.

MINIMUM QUALIFICATIONS:

Education and Experience:

Bachelor's Degree in Public Administration, Business Administration, or related field; and five years clerical experience within a municipal government environment; OR an equivalent combination of education and experience.

Required Licenses or Certifications:

• Must possess a valid Texas Driver's License.
• Applicants with an out-of-state driver license must provide an original certified driving record from the state of driving licensure.
• Appointment/Commission as a Texas Notary Public is required within three months.
• Public Information and Open Meetings Act training certificates are required, or must be obtained within 30 days of hire.
• Certification as a Legal Assistant and/or Texas Municipal Clerk is desirable.

Required Knowledge of:

• City Clerk's Office operations, policies, and procedures.
• Public Information Act, Open Meetings Act, City Charter, Code of Ordinances, Election Code, and Local Government Code.
• Principles and practices of records management.
• Procedures for preparing and processing legal documentation.
• General office equipment and standard computer software applications.
• Customer service standards and protocol.

Required Skill in:

• Researching, interpreting, and explaining Election Code, Local Government Code, other statutes of the State of Texas, City Charter and Code of Ordinances.
• Critical thinking, approaching unusual situations through research and ingenuity, and problem solving.
• Managing and coordinating the maintenance of records retention/destruction in compliance with laws, regulations and policies for all City departments.
• Communicating clearly both orally and in writing.
• Drafting, preparing, and maintaining various types of legal documents relative to municipal operations.
• Providing customer service and responding to public inquiries and requests for information.
• Establishing and maintaining cooperative working relationships with other staff, City departments and officials, outside agencies, and the public.
• Ability to perform tasks under pressure and deadlines.

Physical Demands / Work Environment:

• Work is performed in a standard office environment and is subject to sitting for extended periods, standing, walking, bending, reaching, climbing stepladders, and lifting of objects up to 15 pounds.

Job postings may be withdrawn at any time at direction of the City Manager.