Senior Office Assistant, Part-Time

Position Details
Position Information
Position Title
Senior Office Assistant, part-time
Job Type
Staff
Department
McCarthy Child Development Center
Campus Introduction
About College of the Desert
The College of the Desert, Desert Community College District enrolls approximately 15,000 students each academic year with steady enrollment growth each year. College of the Desert embraces diversity in all forms and the right of all people to have access to quality higher education in a safe learning environment. Designated as a Hispanic-Serving Institution (HSI), College of the Desert administers an array of student programs specifically focused on student support and helping students achieve their educational and career goals. As a two-year college, we offer Associates Degree for Transfer, both in Art and Sciences, Associates Degrees, and Certificates across a wide range of disciplines.
College of the Desert is a district that consists of leadership, staff, and faculty who are committed to enhancing our community through supporting the academic success of all of our students including students of color, students with disabilities, students who are first generation to college, veterans, students of all ages, students with diverse socio-economic backgrounds, "dreamers", and students of diverse sexual orientation and gender expression.
When you join College of the Desert you can expect to be part of a diverse, inclusive, and collaborative community. We provide students with a rich and dynamic learning experience that embraces differences, emphasizes collaboration, and engages students in and out of the classroom. We are committed to ensuring that College of the Desert is a welcoming place for the success of all students.
Interested in learning more about College of the Desert and the Coachella Valley? Visit the links below.

• The Community - Coachella Valley
• College of the Desert

Who We Want:
College of the Desert is seeking individuals from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. As such, we prioritize individuals who fully demonstrate their understanding of the community we serve, the benefits of diversity in a professional and educational setting, and values creating a culture that brings people together. A successful candidate will value working in a collegial, collaborative environment that is guided by a commitment to inclusion, student education, and equity. An equity-minded individual is a person who already does or has demonstrated the desire to:

• Understand the importance of holding ourselves accountable as faculty, staff and leadership for closing equity gaps and engaging in equitable practices;
• Reframe inequities as a problem of practice and view the elimination of inequities as an individual and collective responsibility;
• Encourage positive race-consciousness and embrace human difference;
• Reflect on institutional and teaching practices and aim to make them more culturally responsive; and
• Strategically build buy-in and participation among colleagues for equity-related initiatives.

Basic Function
BASIC FUNCTION
Under the direction of an assigned supervisor, provide specialized clerical support requiring a broad knowledge of an assigned program or functional area; provide a wide variety of reference and resource information related to assigned function or program.
DISTINGUISHING CHARACTERISTICS
The Senior Office Assistant provides specialized clerical support requiring a broad knowledge of an assigned program or functional area. Incumbents are typically assigned to be the clerical support of an entire office or functional area where use of independent judgment requires related specialized training and experience within the function.
Additional Position Information
Employment Status

• Classified Bargaining Unit Position
• Range 6
• This position is assigned 19.5 hours per week, 12 months per year.
• Schedule: Monday - Thursday from 12:45 p.m. - 4:30 p.m. & Fridays from 12:00 p.m. - 4:00 p.m.
• Location: Indio Campus
• Schedule and location subject to change based on District need.

Representative Duties
REPRESENTATIVE DUTIES

1. Plan, schedule, and perform a wide variety of specialized clerical support duties related to an assigned program or functional area.
2. Prioritize and coordinate office activities to assure time lines are met; develop schedules, type and process documents, coordinate communications, and disseminate information.
3. Provide reference and resource information for an assigned program or functional area; read, interpret, apply, and explain policies, procedures, rules, and activities in conducting transactions with District personnel and the public.
4. Compile and tabulate statistical data; compile information from various sources and prepare appropriate forms, schedules, and reports; list, abstract or summarize data.
5. Review and summarize data and prepare special and periodic reports related to an assigned program or function including State and federally mandated reports; verify accuracy, completeness and compliance to rules, procedures, regulations, policies, and other mandates.
6. Establish and maintain filing systems on a variety of subjects; assemble, post, and file data in specialized records.
7. Register students for assigned programs and receive and process fees as assigned; establish, organize, and maintain student records and files including attendance records.
8. Type a wide variety of materials from various rough drafts or oral instructions; compose correspondence and memos and distribute as appropriate.
9. Review documents for accuracy, completeness, and conformance to established procedures and standards.
10. Initiate and receive communication from District departments and personnel, community and State agencies and organizations, public schools, and vendors as required.
11. Receive complaints, resolve issues, or refer to appropriate personnel according to established guidelines.
12. Receive, open, and distribute mail.
13. Operate a variety of office machines and equipment including a computer and related software; typewriter, copiers, calculators, and other equipment specific to assigned area.
14. Greet students, visitors, and others, and provide information and assistance regarding programs, procedures, and activities of assigned function or area; provide forms and assistance in their completion as appropriate.
15. Perform related duties as assigned.

Minimum Qualifications
EDUCATION and EXPERIENCEAny combination equivalent to: graduation from high school and two (2) years of clerical experience in a related office or program and involving operation of a computer.
Preferred Qualifications
Knowledge of
Knowledge of: Basic knowledge of goals and objectives of assigned office or functional area; standard office procedures and organizational skills; operation of standard office machines and equipment; modern office practices, procedures and equipment; applicable computer software including word processing, spreadsheets and email; record-keeping techniques; telephone techniques and etiquette; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience, and courtesy.
Ability to
Ability to: Provide specialized clerical support requiring a broad knowledge of an assigned program or functional area; remain current and apply and explain policies, procedures and activities related to an assigned program or function; perform a variety of clerical duties involving independent judgment in the interpretation, application or modification of existing procedures; operate a variety of office machines and equipment including typewriter, calculator, copier, computer and applicable software, i.e. word processing, spreadsheets, email and other related programs ; complete assignments with minimal supervision; demonstrate sound judgment in the application and interpretation of existing methods and procedures; establish and maintain cooperative and effective working relationships with others; maintain records and prepare reports; understand and follow oral and written directions; communicate effectively both orally and in writing; provide sole clerical support of an entire office or functional area.
Physical Demands
Working Conditions
WORKING CONDITIONS
Environment: Office environment.
Full Time/Part Time
Part Time
Weekly Working Hours
19.5
Work Schedule & Hours
Monday - 12:45 p.m. - 4:30 p.m., Tuesday - 12:45 p.m. - 4:30 p.m., Wednesday - 12:45 p.m. - 4:30 p.m., Thursday - 12:45 p.m. - 4:30 p.m., Friday - 12:00 p.m. - 4:00 p.m.
Salary Schedule Range
Classified Salary Range 6: $22.19 - $31.23 hourly
Specific Departmental Needs
Posting Detail Information
Posting Number
23-096
Number of Vacancies
1
Desired Start Date
Position End Date (if temporary)
Tentative Interview Date
01/18/2024
Posting Open Date
11/22/2023
Posting Close Date
12/18/2023
Open Until Filled
No
Special Instructions to Applicants
REQUIRED REFERENCES:
Professional References must include at least three supervisors and two colleagues. Please include name, title, relationship and current phone numbers. Letters of reference and personal references will not be accepted in lieu of the required professional references.
REQUIRED DOCUMENTS:

• Resume: Must include length of employment (month/year start & end dates) for each employer.
• Cover Letter: Please address how you meet the minimum requirements for this position and any special qualifications you possess.
• College Transcripts: For consideration of college coursework, transcripts must be attached. Diplomas will not be accepted in lieu of transcripts.