Senior Fiscal Assistant - Office Of The Auditor-Controller

Salary: $19.98 - $25.64 Hourly
Location : Eureka, CA
Job Type: Full-time
Job Number: 23-00431
Department: Auditor-Controller
Division: 111 - Auditor-Controller
Opening Date: 01/24/2024
Closing Date: 2/7/2024 11:59 PM Pacific
DEFINITION
Senior Fiscal Assistant - Office of the Auditor-Controller
The Auditor-Controller's Office is the central accounting office for the county. It oversees county funds for compliance with Generally Accepted Accounting Principles and property tax Government code.
This is a high-volume, cyclical task position with a significant amount of case-by-case analysis required. It is a high-reward position with many opportunities to exercise sound professional judgment with your supervisor's assistance.
What You'll Do:
This position may be placed in one of two teams, Property Tax or Accounts Payable depending on individual strengths.

• Property tax:
  • Supplemental extensions
  • Roll corrections
  • Customer service

Accounts Payable:

• Invoice Review
• Data Entry
• Customer Service

Where You'll Do It:
Humboldt County Courthouse
Office of the Auditor-Controller
825 5th Street, Room 130
Eureka, CA 95501
A typical schedule for this position is Mon - Fri, 8 am to 5 pm with a 1 hour lunch.
Under general supervision, assigns, directs and reviews the work of a small fiscal and/or general office staff; provides difficult or specialized fiscal, financial, statistical and accounting office support to various County offices; performs related work as
assigned.
DISTINGUISHING CHARACTERISTICS
This is either the working lead level in the fiscal support series, with responsibility for providing direction to a group of fiscal and/or general office assistants performing responsible fiscal support work, or the specialist level which performs difficult, technical, complex and specialized fiscal support duties, but does not have ongoing lead responsibilities. This is not considered a supervisory class in that the selection, evaluation and discipline of employees is not normally assigned to this level and the number of employees for which direction is provided is limited. This class is distinguished from Fiscal Services Supervisor in that the latter is the first full supervisory level in this series.
EXAMPLES OF DUTIES

• Provides lead direction, training and work review to a small fiscal and/or general office support staff; organizes and assigns work, sets priorities and follows up to ensure coordination and completion of assigned work.
• Provides input into selection decisions, performance evaluations and disciplinary matters.
• Performs difficult or complex accounting or financial office support work and assists with special projects as assigned.
• Reviews and reconciles varied reports, journals, budget, payroll or related fiscal or statistical data.
• Reviews or prepares complex time reports; calculates complex differential, premium and shift pay rates; reviews or prepares personnel transactions, benefits processing and related reports; provides benefits and payroll information to employees.
• Audits and verifies various information, including source data as well as manual and computer-produced reports.
• Reviews and audits changes to County tax rolls; updates and balances County tax rolls; calculates payments due on bonds and special assessments.
• Maintains varied subsidiary ledgers, auditing and reconciling reports and information and posting data as required; may generate general ledger entries.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.
• Provides information to the public or to County staff that requires the use of judgment and the interpretation of policies, rules or procedures.
• Performs a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.
• Enters and retrieves data from an on-line or personal computer system and uses such technology to produce reports; operates standard office equipment.

QUALIFICATIONS
Knowledge of:

• Basic supervisory principles and practices.
• Office administrative practices and procedures, including filing and the operation of standard office equipment.
• Fiscal document processing and record keeping, bookkeeping and basic governmental accounting principles and practices.
• Basic auditing principles and practices.
• Basic business data processing principles and the use of personal or on-line computer equipment.
• Business arithmetic.
• Policies and procedures related to the department or functional area to which assigned.
• Correct English usage and the standard format for typed materials.

Skill in:

• Planning, assigning, directing and reviewing the work of others.
• Training others in work procedures.
• Analyzing and resolving varied fiscal office administrative problems.
• Preparing, maintaining and reconciling various fiscal, accounting, payroll, personnel, statistical and numerical records.
• Performing detailed fiscal office support work accurately.
• Organizing, prioritizing and coordinating work activities.
• Operating standard office equipment including a calculator and computer terminal.
• Making accurate arithmetic calculations.
• Using initiative and sound independent judgment within established guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Typing with sufficient skill to complete forms and enter information into a computer system.

Other Requirements:
Specified positions may require possession of a valid California driver's license.
Desirable Education and Experience:
A typical way to obtain the knowledge and skills outlined above is:
One year of fiscal support experience at a level equivalent to the County's class of Fiscal Assistant II.
WORKING CONDITIONS & ADDITIONAL INFORMATION
EMPLOYEE PERKS
For information about County benefits, visit our benefits webpage:
For details about employee perks, see our Employee Perks flyer:
FREQUENTLY ASKED QUESTIONS
How long does it take to fill out the application?

• You should allow 30 - 45 minutes to fill out your application.

Can I change my application after submitting it?

• You may only submit one application per day.
• You may submit an edited application after waiting at least one day from your initial submission.
• Only the most recent application submitted will be considered. All other applications will be archived.

How long until I hear back from you?

• You can expect to hear back from Human Resources about 3 - 4 weeks after the closing date listed on the job posting.

How can I check for updates on my application?

• You can log into your Government Jobs account and review current information regarding any application you have submitted.

Will I be informed if I am not selected for an interview?

• Yes, you will be informed if you are not selected for an interview.

The County of Humboldt's Commitment to Diversity, Equity, and Inclusion
Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA+ community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways - oftentimes, outside of formal institutions - and strives to take a holistic approach to in assessing an applicant's qualifications for a position.
If you're excited about this role but your past work experience doesn't align perfectly with every qualification in the job description, we strongly encourage you to apply.
HOW TO APPLY
A complete, original application must be filed for each position you are interested in applying for. Applications must be submitted online through the County's automated application system at no later than the final filing date listed on the job flyer. All applications are screened by both Human Resources staff and may be screened by additional subject matter experts. The most qualified candidates may then be invited for further testing.
It is important that your application shows all the relevant experience and education you possess. Human Resources staff does not consider or review resumes or attachments.
Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process. Your performance in any employment examinations will be compared with the performance of others who take the tests. All candidates who pass will be ranked according to their scores. The examination results will be emailed to you as quickly as possible.
CalPERS RETIREMENT PROGRAM
Employees fall into one of the following tiers based on the date you first start working for the County or any other employer that uses CalPERS for retirement.

• Tier I - Prior to 7/5/2012: 2.7% @ 55
• Tier II - Post 7/6/2012: 2% @ 55
• Tier III - Post 1/1/2013: 2% @ 62

If this is your first job with a CalPERS employer, you'd be in Tier III.

• 2.0 means that for every year you work for the County, you will receive 2% of your maximum annual pay rate for every year that you work for us (or other CalPERS employers) if you work the required minimum number of years (that's called vesting) and retire after the age following the @.
• If you work 20 years and retire at 62 years of age, you will receive 20 x 2% or 40% of your maximum annual pay rate every year in retirement payments.

SELECTION PROCEDURE
The County runs its hiring on a set of rules to ensure that it is fair. Hiring and promotion are based on performance and having the best qualifications for the job. "Examination" doesn't always mean taking a test, sometimes it just means how we compare your application to others who have applied, and an "oral examination" means a scored and structured interview.
POLICY OF NONDISCRIMINATION
The County of Humboldt does not discriminate based on mental or physical disability in the admission or access to, treatment or employment in, its programs or activities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. Contact the Human Resources Department at (707) 476-2349 well in advance of the examination to request an accommodation.
The County is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances.
MEDICAL EXAMINATION
A pre-employment medical examination provided by the County may be required upon offer of employment.
OTHER EXAMINATIONS
Some positions also require psychological evaluation and/or extensive background investigation.
LICENSES
Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver's license.
PROBATIONARY PERIOD
Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.
EMPLOYMENT ELIGIBILITY
It is the County's intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.
DISASTER SERVICE WORKERS
All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Governm...