Senior Coordinator - Harris Health Medical Division (Hybrid Office / Remote)

Salary: $44,096.00 - $74,900.00 Annually
Location : Bellaire, TX
Job Type: Regular Full-time
Job Number: 11914
Department: Purchasing Department
Opening Date: 12/14/2023
Closing Date: 1/14/2024 11:59 PM Central
Position Description
The Senior Purchasing Coordinator has extensive knowledge and experience in all phases of the Harris County purchasing process and communicates and coordinates well with end user departments, vendors, and other Purchasing Department personnel. The Senior Purchasing Coordinator may take the lead role in an administrative support project involving all Coordinators or give guidance to Purchasing Coordinators with procedural questions. The Senior Purchasing Coordinator supports multiple Buyers, Senior Buyers and /or Contracts Administrators and may support the Assistant Purchasing Agent.
Duties and Responsibilities:

• Prepare documents supporting the purchasing process including, but not limited to,
  
• a. Bid/RFP/RFQ specifications;
  
• b. Correspondence (agenda items) to Harris County Commissioners Court , the Harris County Hospital District Board of Managers, or other governing body;
  
• c. Correspondence to end user departments and vendors; and
  
• d. Spreadsheets tabulating vendor responses to bids, RFP's, RFO's or RFQ's.
  
• Proofread documents for accuracy.
  
• Process project related bond and insurance documents.
  
• Perform data entry within multiple purchasing systems to update project information.
  
• Scan and index documents into the purchasing file control system on a timely basis.
  
• Communicate project information to end users, vendors and the general public as needed.
  
• Assist other Purchasing Coordinators with procedural questions.
  
• Distribute agenda items to end user departments and vendors.
  
• Open bids and responses to RFP's and RFQ's on a rotating basis with other Purchasing Coordinators.
  
• Prepare hardcopy packages of advertised bids, RFP's, and RFQ's for projects advertising that week.
  
• Process purchase orders as requested.
  
• Backup other Purchasing Coordinators
  
• Other duties assigned by supervisor.

Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
Education and Experience:

• High School Diploma or G.E.D. equivalent from an accredited educational institution.
• At least three-five (3-5) years of purchasing related experience.

Knowledge, Skills, and Abilities:

• Excellent communication skills, both verbal and written.
  
• Proficient in Microsoft Word and Excel.
  
• Word processing experience, with a minimum typing skill of 50-wpm.
  
• Ability to collect, organize, analyze, and interpret numerical data.
  
• Must have excellent math and research skills.
  
• Ability to create and operate Microsoft Excel spreadsheets.
  
• Working proficiency in Microsoft PowerPoint.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences

• Some college preferred.
  
• Three (3) years of purchasing/procurement related experience.

General Information
Position Type and Typical Hours of Work:

• Regular Full-time
  
• Monday - Friday | 8:00 A.M. - 5:00 P.M.
  
  • Flexible work schedule

Salary:

• $44,096.00 - $74,900.00 Annually
• Depends on Qualifications
• Based on 26 Pay Periods
  • Plus, benefits

Location:

• Harris Health Office Building - 4800 Fournace Place W516, Bellaire, TX 77401

Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular (full-time) positions:

• Medical
• Dental
• Vision
• Wellness
• Life Insurance
• Long-term disability
• Employee Assistance Program
• 10 days of vacation each year for the first five (5) years of service. Accrual rates increase based on years of service.
• 10 county holidays plus one (1) floating holiday
• Professional development opportunities
• Dependent Care Reimbursement Plan
• Healthcare Reimbursement Account
• 457 Deferred Compensation Plan

The following benefits are also available to regular (full-time) employment and may be available to part-time employees:

• Retirement pension (TCDRS)
  • Flexible schedules (varies by department)
    • Transportation Assistance (Metro RideSponsor Program)

In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time. Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
01
Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma
• Associate Degree
• Bachelor's Degree
• Master's Degree or higher
• None of the above

02
Which of the following best describes your verifiable purchasing related experience? (To be considered, qualifying experience must be documented in your application's employment history)

• Less than three (3) years
• Three (3) years but less than four (4) years
• Four (4) years but less than five (5) years
• Five (5) years or more
• I do not have this experience

03
Please provide details about your verifiable purchasing related experience. Do not use "Please see Resume" or "See Resume"(To be considered, qualifying experience must be documented in your application's employment history)Please include your (a) role(s), (b) types of organizations, (c) scope of duties and responsibilitiesIf you do not have this experience, please type "None" in the space provided.
04
Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions:Advanced:A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons.Intermediate:A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons.Basic:A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it.Entry Level:A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

• Advanced
• Intermediate
• Basic
• Entry Level
• Not proficient

Required Question