Senior Associate Scientist, Program Coordinator

Janssen Research & Development, LLC, a Johnson & Johnson Company, is hiring an Senior Associate Scientist, Program Coordinator to be located in La Jolla, CA.
At Janssen, we never stop working toward a future where disease is a thing of the past. We're the Pharmaceutical Companies of Johnson & Johnson, and you can count on us to keep working tirelessly to make that future a reality for patients everywhere, by fighting sickness with science, improving access with ingenuity, and healing hopelessness with heart. We focus on areas of medicine where we can make the biggest difference: Cardiovascular & Metabolism, Immunology, Infectious Diseases & Vaccines, Neuroscience, Oncology, and Pulmonary Arterial Hypertension. Visit us: www.janssen.com
The Program Coordinator provides support and coordination for essential aspects of the Animal Care & Welfare Program. Program Coordinators provide primary and/or backup support for areas including regulatory compliance & ethical review processes, procurement, vivarium operations, and program administration based on the local IVS program's size and scope.
Key Responsibilities:

• Serve as a primary point of contact for Principal Investigators of the Therapeutic and Functional Areas to facilitate project descriptions or protocols for ethical review, to facilitate lay wording of the non-technical summaries to ensure public understanding, and to prepare retrospective assessments as requested by the local Ethics Committee/Institutional Animal Care and Use Committee (IACUC).
• Advise on the update of the description of animal procedures and projects for ethical review to be aligned with the current or changing regulations and to give support to principal investigators.
• Monitor the execution of approved protocols to ensure compliance with applicable regulations (e.g., EU Directive, USDA AWAR, etc.), AAALAC accreditation standards, and J&J Policies.
• Prepare official reports for submission to governmental and accreditation agencies.
• Assist with the smooth and efficient operations of the site Ethics Committee/IACUC and related subcommittees, including agenda & minutes preparations, documentation, and record-keeping.
• Coordinates and participates in inspections, audits, and site visits as requested.
• Provide support for post-approval monitoring (PAM) program, including scheduling, coordinating, participating in, documenting, and ensuring follow up on all PAM activities.
• Identify training & continuous education opportunities for local Ethics Committee/Institutional Animal Care and Use Committee members, investigators, and other individuals working within the vivarium.

Procurement:

• Serve as a local SME for the procurement related systems.
• Responsible for all aspects of procurement processes, including appropriate PO management, timely and accurate reconciliation of operational and capital spend and maintaining accurate and complete procurement records as required by law, accreditation standards, and J&J policy.
• Assist with animal procurement and receipt processes and animal vendor coordination.
• Primary point of accountability for inventory management, including supply ordering and supply receipt processes.
• Support colony management processes, including preparation of capacity and census reports and follow up.
• Point of contact for external vendor communications and interactions, including animal vendor, diet and bedding procurement, detergents and sanitizers and preventive medicine scheduling.
• Assist in the development of SOPs/guidelines related to procurement activities as appropriate.
• Responsible for invoices and agreement renewal for the Ethical Committee/IACUC non-affiliate member(s).

Vivarium Operations:

• Assist in vivarium operations and all aspects of the physical plant, including scheduling of corrective/restorative actions for all scheduled and non-routine facility maintenance and/or repair.
• Maintain all operational documents (e.g., maps, monthly logs) up-to-date and current.
• Assist in compiling operational information necessary for preparation of corporate, institutional, regulatory, or accrediting agency reports.
• Tracks operational metrics, prepares reports/schedules, and communicates with others about vivarium operations.
• May assist with the coordination and resource allocation for local in vivo operational and research activities within assigned resource allocation/metrics.

Program Administration (not exceed 10% of role)

• Schedule group meetings/virtual and in-person meetings as needed
• Assist in the scheduling of tours and visits to the vivarium
• Assist management team members in preparing for meetings including preparing agendas, pre-read material, presentations, etc. and set-up of meeting area.
• Build, compose, and/or edit letters or memorandum (including email) from verbal directions or from knowledge of Company policy, procedures, and past practice.
• Builds and formats presentations, spreadsheets, reports, and key documents
• Maintain SharePoint folders, distribution lists, department website, etc. as needed
• Assists with a variety of tasks, processes, and improvements for global group

Other Requirements:

• Demonstrates a collaborative and communicative nature and change agility.
• Works with day-to-day autonomy with minimal direction, demonstrates the capacity to expand areas of expertise and learn new skills to meet changing needs.
• Sound understanding of and follows existing and new applicable local, regional and international animal welfare guidelines, regulations, and requirements and AAALAC standards.
• Pro-active, passionate, communicative individual with a flexible attitude who can translate legal requirements and scientific requirements into practical language in forms to be used by the organization. Good communicator to make the needs of additional requirements understandable and get newly implemented procedures accepted.
• Customer-focused, strong at collaborating and teaming with other functions and groups, and with internal and external partners - building strong and positive relationships and promoting results achieved through partnership.
• Proficiency with all standard Microsoft Office applications is required. Colleagues should be able to use online systems such as time tracking and document management. (e.g., SharePoint, Beacon); Knowledge and use of other systems based upon job function may be required (e.g., MS Projects, Financial tracking, analysis, and reporting tools)
• May participate in global teams tasked with global in vivo optimization projects
• Applicable vaccinations may be required for entry and work within specific laboratory and vivarium spaces
• Perform other duties as assigned

Qualifications
Experience and Skills:
Required:

• A minimum of a Bachelors degree required with at least 5 years of experience in animal-based research, including experience with animal welfare aspects and quality compliance OR a Masters degree with at least 3 years of experience is required
• Some "off-core business hours" meeting participation and work required

Preferred:

• CPIA and AALAS certification is preferred
• Experience in project management and/or change management preferred

The anticipated base pay range for this position is MIN $84,000 to MAX $135,700.
Johnson & Johnson is an Affirmative Action and Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
For more information on how we support the whole health of our employees throughout their wellness, career and life journey, please visit www.careers.jnj.com