Senior Associate Administrative Assistant - Talent Management (Hybrid Pa/Nj)

Job Description

Reporting to the Executive Director, Global Talent & Leadership (GT&L), we are looking for a capable and pro-active Administrative Assistant to partner with and support the Exec. Dir., Global Talent & Leadership Lead, the Exec. Dir., Talent Enablement Lead, and a team of professionals across the Talent Centre of Excellence.

The role sits within a cross-functional, matrix and remote organization, so the successful candidate should be able to prioritize and manage workload and relationships across a number of stakeholders. The position will also require strong verbal and written communication skills, the ability to work both independently and collaboratively, be comfortable with multi-tasking on diverse responsibilities, and be able to work in a fast-paced environment.

The ideal candidate will have a basic understanding of Talent Management functions, including some of the tools and processes associated with career development, leadership development, succession planning, performance management, skills management, and diversity & inclusion.

The primary activities include and are not limited to the following:

• Manage schedules, correspondence, and meeting setup, including team meetings and events both on-site and off-site.

• Manage processing expense reports, purchase orders and payment requests and vendor add forms.

• Manage scheduling of complex travel arrangements including multi-leg domestic and international travel including processing of Visas/Passports

• Effectively and professionally liaise with both internal and external partners.

• Liaison with Global Talent Acquisition as needed to support hiring & onboarding activities.

• Manage team sites, electronic files, and other data in a systematic way for enduring use. Facilitate and assemble pre-read materials as needed.

• Complete various work assignments requiring creativity and problem-solving skills.

• Appropriately build and manage relationships to achieve outcomes consistent with GT&L Operating Model responsibilities and scope, including effectively interacting with US and International executive offices and internal/external clients both on-site and remotely to maintain workflow.

• Monitor and track team and project related expenses and budget .

• Adhere to all compliance and policy requirements of HR and the company.

• Support other routine or ad hoc tasks and projects as assigned.

• Provide back-up support to other admin team members as needed, and participate in cross-training with our HR community of admins

Education:

• Required: High School Diploma

• Preferred: Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required:

• Minimum of(8) years Administrative Assistant experience

• Minimum of(3)yearsExecutiveAdministrative experience supportingsenior executives (Executive Director, VP or above)

• Proficient in computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.

• Experience processing: Expense Reports (Concur); Purchase Orders and Payment Requests; Vendor Add Forms (Ariba, Fieldglass)

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel.

• Documented experience as a strong performer in current and past positions

• Ability to handle and prioritize a large number of simultaneous assignments.

• Experience with event planning and coordination

Skills:

Required:

• Self-starter whose work priorities and activities are reviewed with little supervision.

• Strong organizational, prioritization and time management skills

• Strong communication & people skills at a level to effectively interact with organization executives, managers, employees and external stakeholders.

• Ability to problem solve through investigation and solution identification.

• Proficient with or ability to learn and utilize HR systems, including Workday, to complete routine and ad hoc assignments.

• Extraordinary attention to detail

Preferred:

• Project management experience

In accordance with Policy 82 - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

NOTICEFORINTERNALAPPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate's relevant skills, experience, and education.

Expected salary range:

$76,000 - $119,700

Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against COVID-19 in order to access a facility or meet with stakeholders). Please understand that, as permitted by applicable law, if you have not been vaccinated against COVID-19 and an essential function of your job is to call on external stakeholders who require vaccination to enter their premises or engage in face-to-face meetings, then your employment may pose an undue burden to business operations, in which case you may not be offered employment, or your employment could be terminated. Please also note that, where permitted by applicable law, the Company reserves the right to require COVID-19 vaccinations for positions, such as in Global Employee Health, where the Company determines in its discretion that the nature of the role presents an increased risk of disease transmission.

Current Employees apply HERE

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US and Puerto Rico Residents Only:

Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.

We are an Equal Opportunity Employer, committed to fostering an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status, or other applicable legally protected characteristics. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:

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We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively.

Learn more about your rights, including under California, Colorado and other US State Acts

U.S. Hybrid Work Model

Effective September 5, 2023, employees in office-based positions in the U.S. will be working a Hybrid work consisting of three total days on-site per week, generally Tuesday, Wednesday and either Monday or Thursday, although the specific days may vary by site or organization, with Friday designated as a remote-working day, unless business critical tasks require an on-site presence. This Hybrid work model does not apply to, and daily in-person attendance is required for, field-based positions; facility-based, manufacturing-based, or research-based positions where the work to be performed is located at a Company site; positions covered by a collective-bargaining agreement (unless the agreement provides for hybrid work); or any other position for which the Company has determined the job requirements cannot be reasonably met working remotely. Please note, this Hybrid work model guidance also does not apply to roles that have been designated as "remote".

Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.

Employee Status:

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Shift:

Valid Driving License:

Hazardous Material(s):

Requisition ID:R277033