Administrative Assistant

Administrative Assistant

Cabanillas & Associates, P.C.

Roselle Park, NJ

The candidate must be self-motivated, articulate, have experience in customer service, and have an attention to detail while balancing a sense of urgency.

The job responsibilities include:

• Answer In-Coming Calls/Review Voice Mails
• Follow Phone Scripts
• Make sure lobby is presentable
• Direct and Transfer Clients to Correct Staff Member
• Schedule and Confirm Client Appointments
• Provide & Assist Clients with Intake Forms
• Communicate Clients Arrival to proper parties
• Review and Scan Documents
• Receive Payments & Provide Clients with Receipt
• Schedule Financial Meetings with Clients
• Open and process New Retainers
• Review case details and court minutes from various court websites
• Email Team with Urgent Matters
• Track Packages & Mail
• Complete and deliver daily reports to Supervisor
• Review daily task lists
• Provide Case Updates
• Review Liaison AR & Collection Lists

Job Type: Full Time Monday-Friday 9AM-6PM (1 hour unpaid break) + Saturday 9AM-1PM (OT Rate)

Experience:

• Administrative Support: 1 year (Required)

Education:

• High school or equivalent (Required)

Language:

• Spanish (Required)

Please email resume/cover letter to: Attention: Lorraine Lopez – HR Manager.

Work Remotely

• No

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• Weekends as needed

Education:

• High school or equivalent (Preferred)

Experience:

• Customer service: 1 year (Required)

Language:

• Spanish (Required)

Work Location: In person