Address
Form of workUnder the direction of the Accounting Administrator I Supervisor, the incumbent will be responsible for overseeing and supervising all Accounts Payable functions. Using the Fl$CAL system, reviews purchase orders, receipt documents, contracts and payment logs, and approves vouchers for completion and accuracy so that payments can be made to suppliers in a timely manner. Provides direction and assistance to Accounts Payable staff to ensure payments are compliant with SAM, HIPAA and other policies/procedures. Reviews the validity of encumbrance balances. Ensures overpayments are not made to vendors. Determines if late payment penalties are due to vendors. Handles problems with vendors with professionalism and courtesy. Monitors and processes Government Claims. Reviews quarterly use tax returns for submission to BOE. Prepares annual late payment penalty report for submission to DGS. Reviews reportable payments on a regular basis to ensure accuracy of 1099's issued. Reviews various reports on a regular basis. Uses analytical skills to determine the course of action to resolve errors encountered in Fl$CAL. Daily reviews and approves vouchers to issue checks from the Revolving Fund. Acts as subject matter expert and participates in various meetings, business process workshops and forums related to Accounts Payable. Completes all required training. Ensures vouchers are supported by valid invoices, purchase documents and approvals. Ensures contracts have sufficient funds before approving an invoice for payment. Monitors and evaluates staff performance. Prepares probation reports and annual performance reports. Conducts quarterly attendance reviews. Conducts regular staff meetings with Accounts Payable unit. Performs other duties as necessary, including front desk coverage and assisting with payroll processing.
Incumbent will also assist in front desk coverage, payroll processing and other duties as directed.
To be considered for this job opportunity, applicants must have eligibility by way of: permanent civil service status, be reachable on an employment list, have transfer eligibility, or have reinstatement eligibility. IF YOU DO NOT HAVE ELIGIBILITY, YOU MUST TAKE THE EXAM .
It is your responsibility to ensure you meet the minimum qualifications as stated in the announcement as of the date this test is taken. Please carefully read the MQs for the position before taking the exam to make sure you are qualified for the position and have met all requirements.
The examination is a separate process from applying for this vacancy. Please carefully read and follow the instructions for each process.
Exam Bulletin: Senior Accounting Officer (Supervisor) examination bulletin. (ca.gov)
You will find additional information about the job in the Duty Statement .
Working Conditions
Face Coverings: While working on-site, employees must follow current face covering guidance as issued by CDPH.
Telework: In Office-- The potential for and extent of telework opportunities are at the discretion of the hiring manager for the specific department with which the individual is working. Further inquiries may be directed to the hiring manager during the onsite interview.
Minimum Requirements You will find the Minimum Requirements in the Class Specification.
- SENIOR ACCOUNTING OFFICER (SUPERVISOR)
- Job Application Package Checklist
- Duty Statement
Position Details Job Code #:
JC-419506
Position #(s):
487-541-4569-XXX
Working Title:
Senior Accounting Officer (Sup)- Accounting Dept- Metropolitan State Hospital
Classification:
SENIOR ACCOUNTING OFFICER (SUPERVISOR) $6,149.00 - $7,641.00
# of Positions:
1
Work Location:
Los Angeles County
Telework:
In Office
Job Type:
Permanent, Full Time
Facility:
DSH - Metropolitan
Department Information
Opened in 1916, DSH-Metropolitan State Hospital is in the vibrant community of Norwalk,15 miles east of Los Angeles. To the south are entertainment venues like Disneyland, Knott's Berry Farm, the marinas and beaches of Huntington, Newport and Laguna. To the west are Palos Verdes and Marina Del Rey.
DSH-Metropolitan State Hospital has an open campus within a security perimeter. The hospital operates approximately 826 beds. The commitment categories of patients treated at DSH-Metropolitan: Lanterman-Petris-Short (LPS) Act, Incompetent to Stand Trial (PC 1370), Offenders with Mental Health Disorders (Penal Code Section 2964/2972/2974), Not Guilty by Reason of Insanity (PC 1026).
Click on the link to complete the Department of State Hospitals Recruitment Survey: DSH Recruitment Survey
Department Website: https://www.dsh.ca.gov
Special Requirements
- The position(s) require(s) a Background Investigation be cleared prior to being hired.
- The position(s) require(s) Medical Clearance prior to being hired.
Unless there is a specific request to be notified via USPS mail, our main contact will be via email. Email correspondence regarding this job posting will primarily come from MSH.Recruitment@dsh.ca.gov . It is the applicant's responsibility to check their email inbox, including junk/spam emails for any correspondence regarding their application status. In addition, applicants are encouraged to keep their CalCareers profile updated with a current telephone number, mailing address, and email.
Employees applying for this position who wish to be considered on a transfer basis must meet the minimum qualifications and all transfer rules. You may also be required to provide additional documents, such as copies of your college transcripts during the screening process when applicable. Please provide proof of the highest paying class you were permanently appointed to from an eligible list.
All Examination and/or Employment Application forms must include: "to" and "from" dates (month/day/year); time base; and civil service class titles. Examination and/or Employment Application forms received without this information will be rejected. Resumes will not be accepted in lieu of a completed Examination and/or Employment Application (STD. 678) form.
Note : If you are applying for multiple positions, you must complete a STD 678 for each position separately. Incomplete applications or applications received with multiple positions listed on one application will not be considered .
EMAILED OR FAXED APPLICATIONS WILL NOT BE ACCEPTED
Applicants are responsible for obtaining proof of mailing or submission of their applications to MSH-Human Resources Department, Selection Services Unit. Confirmation/receipt of USPS mailed submittals can only be provided for by Certified Mail.
Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/8/2024
Who May Apply
Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:
Address for Mailing Application Packages
You may submit your application and any applicable or required documents to:
Department of State Hospitals
Attn: HR-Selection Services Unit, JC#419506
11401 South Bloomfield Ave
Norwalk , CA 90650
Address for Drop-Off Application Packages
You may drop off your application and any applicable or required documents at:
Department of State Hospitals
Human Resources
11401 South Bloomfield Ave
Norwalk , CA 90650
Closed Weekends & State Holidays
07:30 AM - 04:30 PM
Required Application Package Documents
The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:
- Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
- Resume is optional. It may be included, but is not required.
- Other - Please see Minimum Qualifications section below.
Benefits Benefit information can be found on the CalHR website and the CalPERS website.
Working for the State offers great opportunities, generous benefits, and career development. Benefits information may be obtained by going to California-State-Civil-Service-Employee-Benefits-Summary.aspx
In addition, you can look forward to:
*Free parking
*Convenient to public transportation
*Located near multiple eateries and major freeway access
Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: https://www.dsh.ca.gov
Human Resources Contact:
Selection Services Unit
(562) 474-2595
MSH. Recruitment@dsh.ca.gov
Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Coordinator
(562) 521-1301
Lori.Lawrenz@dsh.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Minimum Qualifications
Applicants that believe they meet the Minimum Qualifications based on a pattern of education from classification description (specifications-see below) must provide a copy of your diploma/degree, unofficial transcripts, and/or certificate of completion along with your application (STD. 678) to be considered for this position.
Either Pattern I
One year of experience in the California state service performing the duties of a professional accounting class equivalent in level to Accounting Officer (Supervisor) or Accounting Officer (Specialist).
Or Pattern II
Experience: Three years of increasingly responsible professional accounting or auditing experience. For at least one year, this responsibility must have been at a level equivalent to supervising a staff in the operation of small-or medium-sized accounting system. [Experience in the California state service applied toward this requirement must include at least one year performing the duties of a class at a level of responsibility not less than that of Accounting Officer (Supervisor).] and
Education: Same as Accountant Trainee.
Foreign Degree or Transcripts
Applicants with foreign degrees or transcripts who wish to apply that coursework toward meeting the minimum qualifications of the classification must provide a transcript evaluation that indicates the number of units to which his/her foreign coursework is equivalent. DSH accepts foreign transcript evaluations that are completed by one of the services listed on these webpages:
- National Association of Credential Evaluation Services or
- Association of International Credential Evaluators, Inc.
Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with...
