Secretary - Prevention And Youth Services

Salary: See Position Description
Location : ESD 112 - Vancouver Campus
Job Type: Full-Time
Job Number: 202402230
Department: STUDENT & SCHOOL SUCCESS
Program: PREVENTION & YOUTH SERVICES
Opening Date: 01/26/2024
Closing Date: Continuous
Thank you for your interest in our employment opportunities. We invite you to apply to be a part of our dynamic team providing quality educational services throughout Southwest Washington, and other areas of the state. For more information review the NEOGOV and For any questions, contact hr.dept@esd112.org.
General Responsibilities
Under the general direction of the Executive Director or Program Manager, the Secretary uses technical skills to provide secretarial and clerical services for Program Managers.
Salary:
The full annual salary range for a 220 day assignment is $39,661.98 - $48,254.90.Offers are made at the entry level of the range.
Assignment:
This position will be full-time and will follow more of a school year calendar. Flexible work location with ability to work in person at the Vancouver, Washington office as needed. Additional work days may be available.
First review of applications February 12, 2024
A complete application will include:

1. Work history going back 10 years (if applicable)
2. At least three professional reference's contact information
3. A Cover Letter expressing interest in the position
4. A Resume that reflects work experience listed on application

Essential Functions/Other Functions
Essential Functions:

1. Engage in routine phone, clerical, and record keeping work.
2. Create required reports and correspondence.
3. Create and process fiscal reports and similar program fiscal documents.
4. Manage and provide support services for conference and workshop activities and support the work of Administrative Assistants to accomplish program and agency objectives.
5. Implement office and building procedures, program projects and assigned tasks.
6. Establish and maintain effective working relationships with staff, volunteers, and general public.
7. Develop and process documents, compile and manage data, and prepare summary reports.
8. Track tasks and projects from development through implementation.
9. Utilize technical skills and provide support to program and program managers.

Other Functions:

1. Maintain confidentiality.
2. Maintain orderly and tidy work space
3. Other duties as assigned.

Minimum/Preferred Qualifications & Skills
Minimum Qualifications:

1. High school diploma or GED.
2. Two years of secretarial experience.
3. Experience using Microsoft Office programs and managing databases.
4. Experience in a customer service environment.

Preferred Qualifications:

1. Associate's degree.
2. Three years of secretarial experience.
3. Experience in an educational environment.

Working Conditions/Employment Requirements
Working Conditions:

1. Office environment.
2. Operate keyboard to accomplish required tasks.
3. Perform stationary routine and repetitive functions for extended periods.
4. Frequent sitting, stooping and bending.
5. Occasional travel, including overnight for conference support.
6. Ability to work flexible hours.

Employment Requirements:
1. Successful completion of a criminal history check through the Washington State Patrol.
Educational Service District 112 is an Equal Opportunity Employer
We provide a professional yet family-friendly work environment. To that end, our benefits are designed to meet the individual needs of our employees and their families.Full-Time or Part-Time positions working at least 20 hours per week are eligible for our standard package of benefits; retirement, medical, dental, and vision insurance offered at affordable premiums, we also offer a 25% discount on child care at ECE Child Care centers, tuition reimbursement, credit union membership, an employee assistance program, and much more!
Part-time positions working less than 20 hours per week or Temporary positions are not eligible for health benefits or paid leave. Eligibility for retirement is based on length of assignment.
For details please visit: for a summary of the Benefits of Employment.
01
Do you have a high school diploma or GED?

• Yes
• No

02
Do you have two years of secretarial experience?

• Yes
• No

03
Do you have experience using Microsoft Office programs and managing databases?

• Yes
• No

04
Do you have experience in a customer service environment?

• Yes
• No

05
Are you eligible for lawful employment in the U.S.? Proof of citizenship or legal right to work and identity will be required after hire.

• Yes
• No

06
APPLICANT DECLARATION: Selecting YES authorizes the employer to conduct a background investigation and authorizes the release of information in connection with this application for employment. This investigation may include such information as criminal or civil convictions, driving records, previous employers and educational institutions, electronic/phone personal or professional references, and other appropriate sources.
Selecting YES indicates you waive your right of access to such information, and without limitation, hereby release the employer and the reference sources from any liability in connection with its release or use. This release includes the sources cited above and specific examples as follows: The Washington State Patrol (WSP), information from the Federal Bureau of Investigation (FBI) of either data on all criminal convictions or certification that no data on criminal convictions is maintained, information from OSPI, the Washington or other State Departments of Social and Health Services and any locality to which they may refer for release of information pertaining to any findings of child abuse or neglect investigations involving you.
Selecting YES certifies under the penalty of perjury under the laws of the State of Washington that you have made true, correct and complete answers and statements on this application in the knowledge that they may be relied upon in considering your application. If the information provided or answer(s) to any questions on the application change prior to your being hired, you understand that you must immediately notify the employer. You understand that any omission, falsely answered statement made by you on this application, or any supplement to it will be sufficient grounds for failure to employ you or for your discharge should you become employed.
Selecting YES indicates that you understand that you may be subject to Washington State Patrol (WSP) and FBI fingerprint background checks.

• Yes
• No

Required Question