Middle School Secretary - Level 1

Castle Rock School District is seeking candidates for the position of Secretary Level 1 at the Middle School for the 2023-24 school year.  
The position will include working closely with the building administrator and under limited supervision; following standardized practices; leading, guiding and coordinating others; operating within a defined budget; communicating with a variety of persons to provide information, determining needs and furnishing assistance, processing a variety of documents, preparing and maintaining records and assisting other personnel as may be required. Experience in the education or education related field is preferred.
  Essential Functions:

1. Provide support to the building administrator(s) in the daily administration and operation of the building and/or department.
2. Communicate effectively with students, teachers, parents and community.
3. Create, compose and/or prepare principal and or school correspondence.
4. Organize and maintain information retrieval systems, including incoming and outgoing correspondence.
5. Compile data from a variety of sources to prepare required state and district reports.
6. Maintain a variety of information, files and records for the purpose of providing an up-to-date reference and audit trail for compliance.
7. Maintain accurate student records including report cards and files for the purpose of documenting and/or providing reliable information.
8. Independently answer routine matters and refer others to appropriate persons.
9. Monitor assigned district activities and/or program components for the purpose of ensuring compliance with financial, legal, and/or administrative requirements.
10. Assure procurement of supplies, equipment, services as needed by the building,
11. Issue purchase orders; and verify invoices.
12. Manage financial records for the building, including monitoring general fund, ASB fund, school lunches, and related financial activity for the purpose of ensuring that allocations and expenditures are accurate and that fiscal practices are followed.
13. Process appropriate leaves and substitute documentation for the building.
14. Provide support and assistance in development of the master schedule.
15. Monitor and assist health room as needed.
16. Provide support and assistance in budget development.
17. Complete routine clerical work including filing and material preparation.
18. Practice ethical standards of conduct and maintain confidentiality of position at all times.

 Other Functions:

1. Perform other related functions as assigned to support the success of the district.
2. Provide back-up support to other clerical staff

 Qualifications:

1. A high school diploma or equivalent.
2. Minimum two years of secretarial experience with increasing responsibility.
3. Demonstrated knowledge of personal computers and software, including word processing, desktop publishing, databases and spreadsheets.
4. Demonstrated ability to employ principles of proper business correspondence, including the ability to compose letters, correspondence and reports from written notes of verbal instruction.
5. Demonstrated ability to work with frequent interruptions
6. Demonstrated ability to plan and conduct the effective operation of an office, including articulate speech and grammar skills to communicate in a professional manner.
7. Demonstrated ability to establish and maintain effective working relationships with those contacted in the course of work, including professional and friendly telephone and personal presence in welcoming visitors.
8. Demonstrated knowledge of management procedures and current office practices including the ability to read, handle and maintain large amounts of paperwork.
9. Demonstrated ability to initiate support activities without specific directions.
10. Regular and reliable attendance.

 Preferred Qualifications:

1. A.A. degree in related field.
2. Successful experience in school district secretarial position
3. Demonstrated proficiency in Microsoft Office and Skyward

 Working Conditions/Environment:

• Office environment.

 Employment Information:

• Location:                              Castle Rock Middle School
• Assignment:                          224 days per year (includes 12 holidays), 8 hours per day
• Salary:                                   $25.45 per hour
• Benefits:                                
  • Medical, dental, vision, basic long-term disability, basic life and AD & D insurance through School Employees Benefits Board (SEBB)
  • Employees may also be eligible to participate in FSA, DCAP, HSA, and other supplemental benefits.
  •  Employees may be eligible for employer-employee-funded retirement benefits through the Department of Retirement Services (DRS)
    CRSD offers paid sick, personal, religious and bereavement leave
• FSLA:                                    NON-EXEMPT

 Evaluation:

• Performance of this job will be evaluated annually in accordance with the classified collective bargaining agreement.

Seniority rights will be exercised according to Article X, Section 10.5 of the P.S.E. Negotiated Agreement.  Internal applicants may submit a letter of interest at www.applitrack.com/castlerock/onlineapp.
If you would like to be considered for this position, please complete all application materials at www.applitrack.com/castlerock/onlineapp.
If hired, you will be required to complete a fingerprint background check at your expense as a condition of employment
Castle Rock School District does not discriminate on the basis of sex, race, creed, religion, color, national origin, age, honorably discharged veteran or military status, sexual orientation including gender expression or identity, disability, or the use of a trained dog guide or service animal by a person with a disability in its programs and activities and provides equal access to the Boy Scouts and other designated youth groups. The following employee(s) has been designated to handle questions and complaints of alleged discrimination:
Title IX Coordinator                         Section 504/ADA Coordinator               Compliance Coordinator 28A.640/642 RCW       
Bryan Keatley                                     Bryan Keatley                                      Tiffaney Golden, Interim
600 Huntington Ave S                       615 Front Ave SW                                600 Huntington Ave S
Castle Rock, WA  98611                  Castle Rock, WA  98611                      Castle Rock, WA  98611
360-501-2920                                    360-501-2920                                        360-501-2940
bkeatley@crschools.org                    bkeatley@crschools.org                       tgolden@crschools.org