Legal Secretary Litigation Seattle

Seattle, WA - Salary Range 65-95K

Job Brief

This position is to assist several attorneys. They are responsible for drafting correspondence, pleadings, and all other client or case-related materials, time entries, court e-filings, pdf scanning of documents, travel arrangements and other clerical tasks as needed in a timely and accurate manner.

Responsibilities

• Perform complex and detailed administrative tasks for assigned attorneys and other attorneys as required, including the final production of legal documents and correspondence
• Edit, format, print, and revise all letters, memos, reports, forms, labels and other printed material. Draft pleadings and perform e-filing with various State and Federal Courts
• Open and close client files and maintain files keeping them organized and current, both in electronic and hard copy format
• Facilitate meeting deadlines by keeping multiple agendas and provide timely reminders to attorney
• Enter attorneys’ time for timesheets and billing purposes
• Proofread all documents produced, checking for appropriate formatting, spelling, and grammatical errors, as well as ensuring that all attachments, exhibits, and enclosures are intact
• Perform routine filing and retrieve closed files when requested
• Handle expense reimbursements
• Maintenance of schedules and calendars, route incoming calls, mail, and visitors
• Prepare, edit, and format closing documents, signature pages, and binders
• Assist with the opening of new client matters and the gathering of pertinent information to complete task
• Manage attorneys’ calendars, coordinate meetings, schedule conference rooms, and make travel arrangements as required
• Assist with billing processes including entering attorney time, reviewing pro formas (initiates transfers), editing and preparing draft/final bills and cover letters for clients

Requirements

• 3-5 years of commercial litigation experience required
• Skilled in ECF filing, docket calendaring, and litigation procedures is required
• Experience with managing federal court cases is a plus
• Able to thrive in a challenging environment is essential
• Must be highly proficient Word and Excel and competent in PowerPoint
• Able to travel for trials, arbitrations, hearings, or any other case related projects
• Able to work overtime as needed

\#ZR