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SalaryAccounts Payable Clerk
Location: Unionville-Chadds Ford District Office
12-month position - 8 hours/day; 260 days/year
Salary $18.89 - $23.00 hour - Benefits Eligible - Summary of Benefits listed below
Effective Date: April 2024
POSITION SUMMARY: Responsible for processing Accounts Payable, monthly disbursements, and the maintenance of district purchase orders in a timely and accurate manner.
QUALIFICATIONS:To successfully perform this position, a person must be able to perform each primary duty satisfactorily. The qualifications listed below represent minimum levels of educational achievement, training, skill, and/or ability necessary.
- High school diploma required Business or Accounting degree preferred.
- Previous Accounts Payable experience preferred.
- A valid driver's license is required.
- Must be reliable, extremely trustworthy, and confidential.
- Meticulous attention to detail and accuracy.
- Strong organizational and planning skills.
- Information collection and management skills.
- Problem identification and resolution skills.
- Written and verbal communication skills.
- Proficient in Microsoft Office Suite, Google, or related programs.
- Skilled in current technologies and ability to learn software systems.
ESSENTIAL DUTIES:Employee must have the ability to perform the following essential functions on a timely basis with or without reasonable accommodations.To successfully perform this position, a person must be able to perform each essential duty satisfactorily.
- Sort and send incoming invoices to the proper school or administrative area.
- Prepare input vouchers and enter data into an online accounting system.
- Generate Accounts Payable checks.
- Post and file all vouchers.
- Prepare manual checks as needed.
- Post and verify manual general ledger for disbursement information.
- Maintain and control all purchase orders; close POs as needed.
- Provide backup for the receptionist.
- Receives and verifies expense reports; reconciles expense and other financial reports with account balances and other office records. Review, approve, and administer employee prepayment requests.
- Facilitates payment of vendors, which includes review of purchase orders, and resolving discrepancies.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Administration of vendor W-9 and PA Tax Exempt forms.
- Assist Staff Accountant and Assistant Director of Finance in the real estate tax collection process.
- Revenue collections and postings - prepare revenue vouchers; make bank deposits; process and post all tax revenue received.
- Prepare and send out annual tax bills and interim tax bills.
- Interact with taxpayers to address inquiries regarding tax matters.
- Regular and consistent attendance.
- Other related duties as assigned.
This position description does not express or imply that these are the only duties to be performed by the incumbent(s) in this position. Employee(s) will be required to complete other job-related duties requested by the supervisor.
Summary of Benefits
- Medical, including telemedicine
- Prescription
- Dental
- Vision
- Flexible Spending Accounts
- Life Insurance
- Disability Insurance
- Workers Compensation
- Paid Sick, Vacation, and Personal Days
- Employee Assistance and Advocacy Program
- Wondr-Health (a digital weight loss program)
- Tuition Reimbursement
- 403(b) Retirement Savings
- State Pension System (PSERS)
- Wellness incentives, including fitness club reimbursement
