Accounts Payable And Receivable Clerk

Accounts Payable and Accounts Receivable Clerk – Part-time

Reports to: Controller

Supervises: No supervisory duties are included in this position.

This position is for someone who is detail-oriented, energetic, and extremely well organized with INITIATIVE and good interpersonal skills.

Education and/or Experience

• Must have good knowledge of Microsoft Excel and working with spreadsheets.
• High School diploma or equivalent (GED). Associate’s degree in Accounting, Finance, Business, or related field preferred or two years of Accounts Payable/accounts receivable related experience and/or training or equivalent combination of education and experience.
• Must have computer skills in Windows.
• Jonas Club Management knowledge preferred or similar accounting software

Job Knowledge, Core Competencies, and Expectations

· Must be detail-oriented and good with numbers/math.

· Will be responsible for processing orders, creating invoices, receiving payments etc.

· File and maintain records.

· Excellent organizational skills and attention to detail.

· Ability to multitask.

· Can perform under pressure.

· Perform other related duties as assigned.

· Basic knowledge of process documentation required to pay invoices and receive member payments.

· Ability to operate computers and other general office equipment.

· Familiarity with generally accepted accounting principles.

Job Summary (Essential Functions)

Maintain records of Accounts Payable and accounts receivable. Reconcile Accounts Payable with invoices, purchase orders, and expense reports. Process, write, and issue all invoices and check requests for payments on accounts. Prepare and mail receivable statements. Reconcile and post payments received. The creation of financial transactions includes posting information to the general ledger from source documents such as invoices to members and guests, cash receipts, and supplier invoices.

Job Tasks/Duties

• Collects and files invoices.
• Audits vendor invoices; assures that all invoices have been approved for payment by the appropriate manager.
• Post invoices to proper accounts.
• Compiles and maintains credit applications for vendors.
• Balances petty cash and operating cash funds; report deficiencies or surpluses to the Controller.
• Processes check runs and cuts manual checks as required.
• Processes all bills for final payment; provides checks with supporting documentation

for signing by the General Manager.

• Ensures that club policy on obtaining proper authorization signatures is followed.
• Manages all credit memos to ensure that no incorrect charges are paid.
• Maintains Vendor contact records and Member accounts.
• Reconciles vendors’ statements to ensure that all invoices are accounted for.
• Interacts with department heads regarding credit memos and invoice problems.
• Prepares and mails member charges and statements and processes monthly billings.
• Receives and reconciles payments on accounts.
• Prepares deposits and processes members’ payments on their accounts.
• Advises Controller about delinquent member accounts and sends and posts delinquency notices.
• Responds to member billing inquiries.
• Coordinates the resolution of member disputes with the appropriate department head and the member.
• Processes member transfers and informs appropriate personnel of changes and additions.
• Prepares and posts suspended member lists.
• Audits point-of-sale charges and credit card sales.
• Audits banquet revenues with Banquet Event Orders.
• Audits other event and tournament revenues.
• Reviews and files certificates of insurance.
• Processes inter-club billing.
• Coordinates with managers on complimentary items.
• Processes credit book and gift certificates and reconciles with appropriate personnel.
• Maintains an orderly accounting and filing system.
• Provides membership and financial management information for the Controller, General Manager
• Assists in the preparation of other accounting reports and helps the Controller as necessary.
• Completes other appropriate assignments made by the Controller.

Job Types: Full-time, Part-time

Pay: $22.00 - $26.00 per hour

Expected hours: 24 – 32 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid sick time
• Paid time off
• Vision insurance

Experience level:

• 2 years

Schedule:

• Monday to Friday

Supplemental pay types:

• Overtime pay
• Yearly bonus

Ability to Relocate:

• West Chester, PA 19382: Relocate before starting work (Required)

Work Location: In person