Region Administrative Specialist

Summary
The National Indian Gaming Commission's primary mission is to work within the framework created by the Indian Gaming Regulatory Act (IGRA) for the regulation of gaming activities conducted by tribes on Indian lands to fully realize IGRA's goals: (1) promoting tribal economic development, self-sufficiency and strong tribal governments; (2) maintaining the integrity of the Indian gaming industry; and (3) ensuring that tribes are the primary beneficiaries of their gaming activities.
This job is open to

• The public
  U.S. Citizens, Nationals or those who owe allegiance to the U.S.
• Veterans

Duties
This position is located within the Department of the Interior, National Indian Gaming Commission, Compliance Division located in St Paul, MN.
Major duties include but are not limited to the following:

• Scans, maintains and updates investigative records and reports regarding background investigations and gaming licenses for Primary Management Officials and Key Employees pursuant to NIGC regulations, 25 C.F.R. Parts 556 & 558.
• Provides technical assistance to the Tribal Gaming Regulatory Authority (TGRA) for submissions with missing or incomplete information, or other compliance issues under 25 C.F.R. Parts 556 & 558.
• Makes the determination of whether a "no objection" letter should be issued to the TGRA . If there is an objection, recommends possible objections to the Region Manager and prepares the objection letter in compliance with 25 C.F.R. Part 558.
• Accesses TIMS (or other) database to generate reports and enters tribal background investigations, fingerprint information and other required information
• Monitors and tracks statistics on all background and licensing investigation documents as well as fingerprint processing fees received and processed in the region office.
• Maintains and updates office files and records, including confidential and sensitive information pertaining to investigative, competitive, proprietary and privacy protected matters.
• Sends, receives and scans mail, faxes and packages via USPS, FedEx, etc., including logging all incoming and outgoing correspondence.
• Creates and maintains an inventory of all office equipment, places orders for office supplies and services using government purchase card and reconciles expenses with the region and headquarters.
• Maintains records for completed site visits, site visit reports, and site visit letters in the site visit tracking system, and maintains the region's calendar for site visits.
• Prepares meeting room for staff meetings and other group events.
• Collects information for FOIA requests.
• Maintains time and attendance records for region staff. Serves as Timekeeper and validates and coordinates QuickTime.
• Makes travel arrangements for Region Director and Compliance Officers as needed. Greets visitors and receives incoming telephone calls, determines the nature of the visit or call and refers the visitor or caller to the appropriate party.
• Performs other duties as directed by the Region Director or otherwise required in the interest of the Agency.

This position is in the excepted service and not subject to competitive service procedures. Competitive Civil Service status is not acquired under this appointment. New appointees to the excepted service must serve a two year trial period. Merit Promotion procedures do not apply.
The NIGC has determined that the duties of this position are suitable for situational telework with supervisory approval.
Requirements
Conditions of Employment

1. You must be a U.S. Citizen.
2. You will be subject to a background/suitability investigation/determination.
3. You will be required to have federal payments made by Direct Deposit.
4. You must submit ALL required documents and a completed questionnaire.
5. Selective Service: If you are a male applicant born after December 31, 1959, you must certify that you have registered with the Selective Service system, or are exempt from having to do so under the Selective Service Law. See http://www.sss.gov/.

Qualifications
Experience: at least two years administrative or office experience working with tribal governments, tribal gaming commission/agencies or other tribal entities engaged in the regulation or enforcement of gaming laws. Performance of general administrative tasks includes such things as: writing correspondence using appropriate formatting standards; creating and maintaining files, answering telephone inquiries, data entry; scheduling meetings and conferences; managing charge card invoices; coordinating and executing the preparation of travel arrangements/vouchers in a travel system such as Concur or an equivalent system; and entering and reviewing time in a time and attendance system such as Quicktime or equivalent system.
Experience as a tribal gaming licensing employee is desired but not required.
All qualification requirements must be met by the closing date of this announcement.
Additional information
Important Note : All National Indian Gaming Commission (NIGC) employees are subject to the conflict of interest restrictions imposed upon all employees of the Executive Branch of the Federal Government and may be required to file a Public Financial Disclosure Report (OGE-Form 278) or a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest and your prospective position with the agency. This information will be required annually .
Employees must be totally objective and impartial in the performance of their work. All potential issues (e.g.: work related interactions with friends, family members or previous employers) must be disclosed at the time of application or during the interview process.
This position is in the excepted service and not subject to competitive service procedures.
When promotion potential is shown, the agency is not making a commitment and is not obligated to provide future promotions to you if you are selected. Future promotions will be dependent on your ability to perform the duties at a higher level, the continuing need for an employee assigned to the higher level, and administrative approval.
Effective January 1, 2010, OPM must authorize any employment offers we make to current or former (within the last 5 years) political Schedule A, Schedule C, or Non-career SES (political) employees in the executive branch. If you are currently, or have been within the last 5 years, a political Schedule A, Schedule C, or Non-career SES employee in the executive branch, you must disclose that to the Human Resources Office.
Applicants who include vulgar, offensive, or inappropriate language or information in their application package will be ineligible for further consideration for this position. The application contains information subject to the Privacy Act (P.L. 93-579, 5 USC 552a). The information is used to determine qualifications for employment, and is authorized under Title 5, USC, Section 3302 and 3361.
A preliminary background check must be completed before a new employee can begin work with the National Indian Gaming Commission. The preliminary background check consists of a search of Office of Personnel Management and Department of Defense background investigation files and an FBI National Criminal History Fingerprint Check; it may take up to 3 weeks to complete. If selected for this position, you will be extended a tentative offer of employment pending a satisfactory background check. Current Federal employees or other individuals with an existing completed background investigation may not be required to undergo another background check; these will be handled on a case-by-case basis in coordination with the Bureau Security Office.
For additional information about the National Indian Gaming Commission, please visit: www.nigc.gov .
NOTICE: This employer participates in E-Verify and will utilize your Form I-9 information to confirm you are authorized to work in the U.S.

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the application process is complete, we will review your application to ensure you meet the job requirements. To determine if you are qualified for this job, a review of your resume, supporting documentation and responses to the online questionnaire will be made.
To preview the assessment questionnaire click: https://apply.usastaffing.gov/ViewQuestionnaire/12214540

• Benefits
  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
  Review our benefits
  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required Documents
  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.
  Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes the standard information needed. The Resume Builder is available at https://help.usajobs.gov/index.php/How_to_create_your_resume.
  Your application package must include: (1) Resume showing relevant experience as written in your own words.(2) Completed online Assessment Questionnaire; (3) College transcript (if applicable) for verification of qualifying education. Unofficial transcripts are acceptable; (4) Certificates, license, etc. (if applicable)
  NOTE: If you submit an incomplete application, you will be given credit only for the information you provide. You are responsible for submitting all required documentation in support of your application in order to receive full credit for your experience, education, training, veterans preference, and/or Indian preference.
  If you are relying on your education to meet qualification requirements:
  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to Apply
  Your complete application, including required documents, must be received by 11:59 p.m. Eastern Time (ET) on the closing date of this announcement. To apply on-line, you must complete and submit an application by accessing the USAJOBS website at www.usajobs.gov. To begin, click the Apply Online button near the bottom of this screen and follow the prompts to register into your USAJOBS account, answer the questions, and submit all required documents. To return to your saved application, log in to your USAJOBS account at www.usajobs.gov and click on "Application Status." Click on the position title, and then select Apply Online to continue.
  Agency contact information
  Ericka Witham
  Email
  ericka.witham@bsee.gov
  Address
  Office of the Secretary 45600 Woodland Road Sterling, VA 20166 US
  Next steps
  You can track the progress of your application package via your USAJobs account. You will receive an acknowledgment from USAJobs that your submission was successful, once we have received your on-line assessment questionnaire, resume and any supporting documentation. You will be notified of the status of your application via your USAJobs account after we conduct a qualification review of your complete application package. You will be contacted if further evaluation or interviews are required. Any exaggeration of your experience, false statements, or attempt to conceal information may disqualify you for employment consideration. We may verify all information you provide in your resume and questionnaire responses, through reference and/or background checks, and/or verification of your education. If you are selected, you will be contacted personally by the Human Resources Office posting this announcement.
• Fair and Transparent
  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  
  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents
Your resume must contain information sufficient to make a valid determination that you fully meet the specialized experience requirements as stated in this vacancy announcement and OPM qualification standards for each grade level(s) for which you are applying. It is strongly recommended that you use the USAJobs Resume Builder as it was designed to ensure that your resume includes...