Administrative Specialist (Swcd) - Non-Dakota County Recruitment

Salary : $53,925.00 - $84,258.00 Annually
Location : Farmington, MN
Job Type: Full-Time
Job Number: 55262.24.001
Department: Dakota County Soil & Water Conservation District
Division: Non Dakota County Groups
Opening Date: 03/12/2024
Closing Date: 3/25/2024 4:30 PM Central
General Description
POSTING TYPE: Open Competitive Recruitment posted on behalf of the Soil & Water Conservation District Open competitive
DEPARTMENT: Dakota County Soil and Water Conservation District (SWCD)
HOURS: Full Time, 40 hours/week
HIRING RANGE: $53,925 - $67,406 /year (106 grade level)
SALARY RANGE: $53,925 - $84,258 /year
LOCATION: Dakota County Extension and Conservation Center, Farmington, MN
UNION: None
CLOSE DATE: 4:30 p.m. on Monday, March 25, 2024
The Dakota County Soil and Water Conservation District (SWCD) is seeking candidates for an Administrative Specialist position. The primary objective of this position is toprovide administrative services, outreach and program support for the Soil and Water Conservation District (SWCD). The position will be responsible for assisting with day-to-day operations of the SWCD including customer service, organizing and distributing mail and meeting materials, assisting with the development of work plans and reports, supporting communication and outreach aspects of conservation programming including social media, and managing web site content.
The Administrative Specialist will report to the District Manager but will work in a team environment with staff from the SWCD, Dakota County, watershed management organizations and a variety of local, state, and federal organizations. The position will serve as the primary point of contact for customer inquiries. Strong customer service, communication and organizational skills are necessary components of this position.
Minimum Qualifications

• Associates Degree in Administrative Support or closely related field AND two years of progressively responsible office, administrative, and/or general customer service experience; OR
• One year of specialized office administrative training beyond high school AND three years of progressively responsible office, administrative, and/or general customer service experience; OR
• An equivalent combination of education and experience (as noted above) to equal or exceed 4 years.

Preferred Qualifications:

• Experience in a communication environment - public relations, outreach, media
• Experience with science, nature, and environmental content
• Experience with graphic design including developing and managing web sites.
• Experience with GIS

Duties & Responsibilities
These examples do not include all possible tasks in this work and do not limit the assignment of related tasks in any position of this classification. Regular attendance according to the position's management approved work schedule is required for all positions.

1. Provides general administrative functions and serves as the initial point of contact for customers.
2. Supports staff with preparing, organizing, and distributing documents and agendas.
3. Purchases office supplies and maintains program inventories.
4. Coordinates the purchase and maintains databases under the SWCDs tree sale program.
5. Develops and maintains the SWCD website and partner websites.
6. Assists with design and drafting of quarterly newsletter, press releases and outreach materials.
7. Promotes the SWCD through social media platforms.
8. Assists staff with coordinating events and workshops including the registrations and scheduling.
9. Provides support related to SWCDs role as building authority, including scheduling of conference rooms and coordinating with Dakota County Facility Management and other building tenants.
10. Assists with file management and maintaining records.
11. Assists with developing maps and graphics for project planning.
12. Provides information to landowners on conservation programs or directs them to appropriate staff.
13. Performs other duties as assigned.

Essential Job Functions: 1-13
Knowledge, Skills & Abilities and Work Environment

• Knowledge of departmental programs, policies, and procedures.
• Comprehensive knowledge of business English, grammar and punctuation.
• Comprehensive knowledge of general office procedures, practices and equipment
• Ability to organize work efficiently and effectively and switch between multiple tasks with multiple interruptions throughout the day.
• Ability to operate personal computer equipment and use software including Microsoft Word, Microsoft Excel, Microsoft Access, Power Point, Adobe, and Microsoft Office
• Ability to use tact and discretion to preserve confidentiality of sensitive materials and information/
• Ability to communicate effectively both orally and in writing.
• Ability to work effectively and efficiently with the public, internal staff, partnering organizations, elected officials and outside organizations in a professional manner.
• Ability to work under minimal supervision.

Work Environment
Work is performed in a County office building. Work is primarily sedentary, although there is some walking, travel, and carrying of lightweight items such as notebooks and work papers. May require occasional travel. Work is often performed independently without supervision. Occasional evening and weekend work is expected.
Work Location
Dakota County Soil and Water Conservation District
4100 220th Street West, Suite 102
Farmington, Minnesota 55024
Benefits

• Comprehensive and affordable medical, dental, vision, and other benefits
• Excellent work-life balance
• Generous paid time off (accrual rate starts at four weeks per year)
• Eleven paid holidays and one floating holiday each year
• Pension with a generous employer contribution

Selection Process

• You submit an online application that includes supplemental questions
• We assign you a score based on your qualifications
• Top scoring candidates are referred to the hiring manager for interview consideration
• We conduct interviews and reference checks before extending an offer
• We extend an offer and conduct background checks

Visit our Benefits site for more information.
01
*******Applicants for this recruitment will be rated based on their answers to the supplemental questions listed below and application materials. It is IMPERATIVE that information provided on the application and resume are detailed and clearly outline your work experience & skills. They must also support and/or match answers to the supplemental questions.Please initial the box below to CONFIRM that the information provided is accurate and true to the best of your knowledge. Falsification may result in disqualification from consideration for this and subsequent recruitments with Dakota County for up to three years.
02
Please initial the box below to CONFIRM that you understand that a background check including but not limited to criminal, employment, driving, and educational check may be conducted upon acceptance of a position.
03
Please select the highest level of education completed or Degree held. (Degree must be held by the closing date of this recruitment)

• High School Diploma or G.E.D equivalent
• Professional/Technical Certificate equivalent to 1 year of full-time post secondary education
• Associate's Degree
• Bachelor's Degree or higher

04
Identify your years of full-time progressively responsible office, administrative, and/or general customer service experience.

• Less than 1 year
• 1 year
• 2 years
• 3 years
• 4 years
• 5+ years
• No experience

05
Identify the areas in which you have 6 months or more professional work experience. Select all that apply.

• Preparing and editing large documents or newsletters
• Multi-phone front desk reception
• Developing or updating social media or website
• Financial transactions (handling cash, paypal transactions, invoice processing, point of sale transactions)
• Experience in electronic databases and records management systems
• Data entry into a database or spreadsheet
• None of the above

06
Do you have 6 months or more of professional work experience using a personal computer in the following areas? Select all that apply. This experience must be listed on your application.

• Outlook
• Word
• Excel
• Access
• PowertPoint
• Publisher
• Visio
• Sharepoint
• Electronic Document Management System
• None of the above

07
Are you fluent in a language other than English?

• Yes
• No

08
Do you have any work experience working with individuals from diverse socioeconomic or cultural backgrounds and/or underrepresented populations?

• Yes
• No

09
Describe any experience you have working with individuals from diverse socioeconomic or cultural backgrounds and/or underrepresented populations? If you have no experience, indicate "none".
10
The full salary range for this position is $53,925 - $84,258 and preferred hiring range is $53,925 - $67,406 annually. The amount that is offered is depended on the candidates overall skills and experience. Taking that information into consideration, what would be your minimum acceptable salary if selected for the position?
11
Your response to this question will help Dakota County evaluate the effectiveness of recruitment sources for this specific position. Please select the one source that most closely describes how you first learned about this opportunity.

• Facebook
• Friend, Family or Colleague
• InDeed
• Job Fair or Dakota County Event
• Job Interest e-mails from Dakota County
• JobsInMinneapolis/StPaul
• League of Minnesota Cities
• LinkedIn
• Minneapolis Diversity.com
• Minnesota Diversity.com
• Minnesota Works Website
• Minnesota Jobs Network.com
• Minnesota Association of Counties
• Monster
• Professional Association Website
• Referred by a Dakota County Employee
• St Paul Diversity.com
• College Website, Instructor, Career Services
• Dakota County Website
• Other

12
If you selected Other, please indicate where you heard about this opportunity with Dakota County.
Required Question