Office & Administrative Specialist Intermediate (Aa24229)

Working Title: Administrative Coordinator (AA24229)
Job Class: Office and Administrative Specialist, Intermediate
Agency: Minnesota State University, Mankato

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/02/2024
• Closing Date: 03/18/2024
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Mankato State Univ-AFSCME
• Division/Unit: MnSCU Mankato SU / MnSCU MAN Classified O-Z
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Academic Year: 8:00 a.m. - 4:30 p.m., Summer Hours: 7:30 a.m. - 4:00 p.m.
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: COE Dean's Office
• Location: Mankato
• FLSA Status: Nonexempt
• Telework Eligible: No
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

The Administrative Coordinator will serve as the first point of contact for the College of Education (COE) Dean’s office and provides excellent customer service to students, faculty, staff, and visitors to the office. In addition, the position will provide direct administrative and operational support for the office staff consisting of the Dean, Director of Operations, Teacher Licensure Official and the Communications and Events Coordinator. This position also provides intermittent administrative services to the Center for Educator Support as well as assists in facilitating the scholarship awarding process.

Minimum Qualifications

• Knowledge of English sufficient to perform the job duties described above, using reading, writing, and speaking skills.
• Ability to use customer skills on the phone, in person and online to provide effective general and specialized office support (this requires common courtesy, tact, interest in positive problem solving, empathy, and the ability to organize ideas logically).
• Skill in math sufficient to calculate, review, and reconcile financial data and balance accounts.
• Skill in using business English grammar, spelling and punctuation to write and edit reports, letters and other documents.
• Knowledge of word processing sufficient to use software to create, format, edit, print and save a variety of documents, including spreadsheets, tables, charts, and graphs.
• One year experience in leadwork sufficient to provide office management for the College of Education Dean's Office.

Preferred Qualifications

• Demonstrated commitment to fostering a diverse working and learning environment.
• Ability to analyze and make recommendations for new or revised administrative practices and procedures for smooth and efficient office operation.
• At least one year experience in higher education in an administrative setting.

Additional Requirements

Work safely at all times, which includes but is not limited to, participating in and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.

The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.mnsu.edu/university-life/health-and-safety/university-security/personal-safety-and-alerts/. You may also request a paper copy from University Security tel:507-389-2111 or by emailing security@mnsu.edu.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Lacie Mitchell-Garza at lacie.mitchell-garza@mnsu.edu or 507-389-1065.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lacie Mitchell-Garza at lacie.mitchell-garza@mnsu.edu.

About Minnesota State University, Mankato

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. We also take the opportunity to recognize that we live, work, and learn in the homeland of the Dakota people, whose language frames our name -Minnesota State University, Mankato.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.