Office & Administrative Specialist Senior (Aa24234)

Working Title: Administrative Coordinator (AA24234)
Job Class: Office and Administrative Specialist, Senior
Agency: Minnesota State

• Who May Apply: Open to all qualified job seekers
• Date Posted: 03/20/2024
• Closing Date: 03/26/2024
• Hiring Agency/Seniority Unit: MN St Colleges & Universities / Mankato State Univ-AFSCME
• Division/Unit: MnSCU Mankato SU / MnSCU MAN Classified I-N
• Appointment Type: Unlimited, Full-time
• Work Shift/Work Hours: Academic Year: 8:00 a.m. - 4:30 p.m. Summer Hours: 7:30 a.m. - 4:00 p.m.
• Days of Work: Academic Year: Monday - Friday Summer Hours: Monday - Friday
• Travel Required: No
• Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 206 - Clerical/AFSCME
• Work Area: Office of Field & International Experience
• Location: Mankato
• FLSA Status: Nonexempt
• Telework Eligible: Yes - Up to 20% of the time. Telework: A position with a work arrangement that allows an employee to perform work on a regular basis at a telework location that is not the employee's permanent/principal work location.
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

Make a difference in the lives of Minnesotans.

The work you’ll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.

This position supports the College of Education's Mission & Vision

Mission: To inspire lifelong learning and professional engagement through racial consciousness, social justice, and inclusion within a global context

Vision: To prepare professionals through research and evidence-based practices who demonstrate excellence in their profession

This position provides high-level, direct administrative support for the Minnesota State Mankato’s College of Education’s (COE) Office of Field and International Experience (OFIE) to support, assure, and verify that all COE graduate and undergraduate students (teacher candidates) within the COE departments of Elementary Literacy Education (ELE), Special Education (SpEd), and K-Secondary Education (KSP) meet the field and student teaching requirements for their initial Minnesota state teaching license. This position supports more than 1,100 teacher candidates each academic year, and enrollment continues to increase. Additionally, the administrative coordinator is the primary contact and support for 350 mentor teachers (the P-12 cooperating teachers), 40 adjuncts, and 17 Teachers on Special Assignment (P-12 teacher candidate supervisors).

Minimum Qualifications

• Customer service skills sufficient to effectively communicate and elicit information with tact and diplomacy and to interpret and explain program information, such as application requirements.
• Database management skills are sufficient to set up and run basic queries, review and analyze data, and perform search queries in order to find relevant information and produce reports.
• Ability to analyze and make recommendations for new or revised administrative practices and procedures for smooth and efficient office operation.
• Skill in training and guiding the work assignments of student workers in order to achieve unit goals.
• Skill in using business English grammar, spelling, and punctuation to write and edit reports, letters, and other documents.
• Skill in developing and implementing administrative and programmatic procedures sufficient to develop and implement administrative and program policies, procedures, and service standards.
• Ability to be attentive to detail to ensure accuracy.
• Experience researching and facilitating solutions to issues that affect broad-scale productivity that impacts deadlines.
• Written and verbal communication skills sufficient to write, prepare and edit materials such as memos, procedures, reports, presentations, etc., and clearly explain, discuss, communicate, and present complex ideas, regulations, policies, and procedures to staff managers and senior managers

Preferred Qualifications

• Demonstrated commitment to fostering a diverse working and learning environment.
• Knowledge of program guidelines sufficient to establish procedures, answer student questions, and prepare correspondence, fiscal, and administrative reports.
• Knowledge of Anthology Portfolio or other online assessment and accreditation management systems.
• Knowledge of higher education (College of Education preferred) terminology.

Additional Requirements

Work safely at all times, which includes but is not limited to, participating in and completing all required safety trainings, as well as performing all job tasks in accordance with Minnesota State University, Mankato policies and procedures utilizing appropriate tools, equipment and personal protective equipment.

The Minnesota State University, Mankato Annual Security and Fire Safety Report is available for your review. This report is required by federal law and contains policy statements and crime statistics for the University. The policy statements address the school's policies, procedures and programs concerning safety and security. Three years' worth of statistics are included for certain types of crimes that were reported to have occurred on-campus, or in other University affiliated locations. This report is available online at https://www.mnsu.edu/university-life/health-and-safety/university-security /personal-safety-and-alerts/annualsecurity-and-fire-safety-report/. You may also request a paper copy from University Security at 507-389-2111, or by emailing security@mnsu.edu.

How to Apply

Select “Apply for Job” at the top of this page. If you have questions about applying for jobs, contact the job information line at 651-259-3637 or email careers@state.mn.us. For additional information about the application process, go to http://www.mn.gov/careers.

If you have questions about the position, contact Lacie Mitchell-Garza at lacie.mitchell-garza@mnsu.edu or 507-389-1065.

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Lacie Mitchell-Garza at lacie.mitchell-garza@mnsu.edu.

About Minnesota State University, Mankato

More than 1600 talented faculty, staff, and 1600 student employees with a wide variety of skills and backgrounds, support university operations every day. Our faculty and staff enjoy excellent benefits, a team environment and challenging careers. As an affirmative action/equal opportunity institution, we are committed to supporting the continued growth of our diverse
community.

Why Work for Us

Diverse Workforce

We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.

A recent engagement survey of State of Minnesota employees found:

• 95% of employees understand how their work helps achieve their agency’s mission
• 91% of employees feel trusted to do their jobs
• 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job
• 87% of employees report flexibility in their work schedule

Comprehensive Benefits

Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:

• Public pension plan
• Training and professional development
• Paid vacation and sick leave
• 11 paid holidays each year
• Paid parental leave
• Low-cost medical and dental coverage
• Prescription drug coverage
• Vision coverage
• Wellness programs and resources
• Employer paid life insurance
• Short-term and long-term disability
• Health care spending and savings accounts
• Dependent care spending account
• Tax-deferred compensation
• Employee Assistance Program (EAP)
• Tuition reimbursement
• Federal Public Service Student Loan Forgiveness Program

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

Other Information

Employment information for this position can be found in its collective bargaining agreement or its plan document at http://mn.gov/mmb/employee-relations/labor-relations/Labor/.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State is an equal opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. We also take the opportunity to recognize that we live, work, and learn in the homeland of the Dakota people, whose
language frames our name - Minnesota State University, Mankato.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.